ADMINISTRATIVE OFFICER

May 10, 2021

ADMINISTRATIVE OFFICER (GRANTS AND CONTRACTS) (BAND LEVEL 7)

Office of Research and Development

Marine Institute

(Permanent Position)

DUTIES

Reporting to the Associate Vice President (Academic & Student Affairs) and working in collaboration with the Research Liaison Officer as well as with Research Grants and Contract Services (RGCS) and Strategic Institutional Research Initiatives (SIRI), the successful candidate will have administrative and facilitative responsibilities associated with research funding activities at the Marine Institute. Duties include the review of applications; funding proposals; and funding agreements for compliance with institutional policies and with funding agency program guidelines; management of internal or block programs funded by external organizations or agencies that are administered through the Office of Research and Development; identification and distribution of funding opportunities offered by granting agencies, industry, and other funding bodies in areas of interest to MI’s Schools and Centres; working with researchers to ensure that applications adhere to both institutional and funding agency submission guidelines and requirements and that any institutional funding commitments are documented and approved prior to final submission; assisting researchers with the interpretation of external agency guidelines including liaising with those agencies as required; establishing and communicating information on internal review timelines as needed; management of institutional post-award requirements for release of funds or grant installments; assisting with the development of research administrative policies and procedures as needed; managing website content; providing assistance and maintaining information for the Memorial University Researcher Portal as well as preparation of summary reports and statistics related to this information; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in research administration or project management work; graduation with an undergraduate degree in administration, management or a relevant field; an equivalent combination of experience and training may be considered. The ideal candidate will have a proactive approach with strong team building skills, along with excellent written and verbal communication and organizational skills. Excellent computer skills and the ability to function effectively and under pressure in a diverse academic/research community are required. Critical thinking skills, the ability to effectively manage competing priorities in a high volume, deadline driven environment; experience with research contract agreements, including negotiation of contractual terms and conditions; and knowledge of Banner Finance are assets.

SALARY $44,934 – $63,012 per annum (NAPE Local 7850)

CLOSING DATE May 25, 2021

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at (709) 864-2434.

For further information concerning this opportunity, email [email protected], or contact the Human Resources Office, Marine Institute, Room E3306C or by telephone at (709) 778-0440.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.