Engineering Admissions Specialist

University of Waterloo


Overview:
Reporting to the Associate Director of Admissions, Faculty of Engineering, the Engineering Admissions Specialist’s duties involve responding to applicant inquiries about Engineering admissions; receiving, tracking and processing internal transfer requests; co-ordinating video interview assignments; and assisting with Admission Information Form (AIF) reviews. Responsibilities extend to all undergraduate programs in the Faculty of Engineering, excluding Architecture. There are two Engineering Admission Specialists in the Engineering Undergraduate Office (EUGO), which support all clientele. Although they share many duties, they also perform some tasks independently.

Responsibilities:
Admissions

Serve as primary contact for admission enquiries through email (enginfo) and phone and responsible for providing accurate and up-to-date information pertaining to all aspects of the Faculty of Engineering.

Respond to inquiries from applicants and their parents, teachers and guidance counsellors regarding the application process and admission requirements, or direct inquiries to others where more appropriate.

Assist with downloading and reviewing Admission Information Form (AIF) materials.

Manage the day-to-day operations of the micro-scholarships program and respond to applicant inquiries on that topic.

Manage the day-to-day operations and volunteer reviewers of the Engineering online interview.

Internal Transfers

Serve as primary contact for inquiries about program transfers within Engineering and from other Faculties, monitoring the email address for that purpose (eng.transfers).

Provide initial feedback and advice to students, by email, phone or meeting.

Track Plan Modification requests and assemble all relevant information.

Facilitate transfer decision-making with Director and/or Associate Director.

Co-ordinate approved transfer cases with the Engineering Undergrad Office, Registrar’s Office, CECA, and others as required.

Communicate declined transfer cases and provide information and academic counselling where necessary.

Recruitment

Assist with the planning and attendance at on-campus open house and other recruitment events, which may include presentations in front of large crowds.

Meet with visiting applicants and families when Associate Director is unavailable.

Identify trends in inquiries and make suggestions regarding recruitment messaging and communications.

Pull together admission extracts for faculty partners regarding various recruitment initiatives.

Internal Processes

Help with recruitment, training, and tracking of video interview reviewers.

Interact with MUR and other groups on campus to co-ordinate processes and consistent messaging to inquiries.

Qualifications:
Bachelor’s degree, or college diploma with significant university experience.Experience with proven track record of success in one or more areas of recruitment, admissions, student advising, or undergraduate program co ordination

Must have experience in WCMS, HTML, Adobe Photoshop, and Adobe Acrobat

Responsible for managing several major tasks for all programs within the Faculty of Engineering and must have the ability to manage a large volume of work with accuracy, conflicting priorities and deadlines is required

Close scrutiny of details is vital to this position

The incumbent will have a very strong working knowledge of all Faculty and University Policy that allows him / her to make many decisions regarding possible academic paths for students

Good public speaking and excellent oral and written communication skills required.

Must have knowledge for writing accessible web content, introduction to google analytics and understanding of Waterloo Writing Style Guidelines for accessibility standards

Must have knowledge in Academic Content Management system (ACMS), SA Catalog, Peoplesoft, OAT, Outlook, Exchange Calendar and Microsoft programs such as Word, Excel and PowerPoint

Vaccination Requirement Statement:
Effective May 1, 2022, the University suspended its Vaccination Requirement. Prior to May 1, pursuant to this Requirement, all University employees were required to submit proof of full vaccination against COVID-19 (subject to the University’s obligations under the Human Rights Code to accommodate employees who were unable to receive a vaccination). The University’s Vaccination Requirement website can be found here: https://uwaterloo.ca/coronavirus/return/vaccination-requirement.

The pandemic is ongoing and public health advice continues to evolve. Accordingly, the University reserves the absolute right to reinstate the Vaccination Requirement on short notice, and upon such reinstatement you will be required to comply. You shall also be required to comply with any new health and safety policies/requirements implemented by the University from time to time, including new policies/requirements related to mandatory employee vaccination. As the University may need to reinstate the Requirement on short notice, it will continue to collect and maintain up-to-date information on employee vaccination status. Please submit your Covid-19 vaccine status (QR code) to: https://checkin.uwaterloo.ca/

Failure to comply with the Vaccination Requirement if it is reinstated, including failure to comply with any future amendments to the Vaccination Requirement, or failure to comply with new health and safety policies/requirements implemented by the University, including those related to new mandatory employee vaccination, shall result in discipline up to and including termination of employment.

The requirement to be vaccinated, if reinstated, will be subject to the duty to accommodate pursuant to the Human Rights Code. If you are unable to be vaccinated for reasons related to a ground protected under the Human Rights Code, you may submit a written request for accommodation with an explanation of the reasons and/or any supporting documentation. If you request accommodation, the University may follow up with you for further information if necessary.

Equity Statement:
The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.

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