Fellowship Development Officer, CSM Grants, Cumming School of Medicine

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Position Overview

The Department of CSM Grants in the Cumming School of Medicine invites applications for a Fellowship Development Officer. This Full-time Fixed Term position is for approximately 2 years (based on length of grant funding), with the possibility of extension.

Position will report to the Manager, Grant Development, Office Associate Dean Research.

The Fellowship Development Officer will promote and coordinate application and submission of post-doctoral fellowship applications and grant applications led by post-doctoral scholars with a primary appointment in the Cumming School of Medicine.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Identify and communicate collaborative opportunities between members of Departments, Research Institutes, and external partners, as appropriate
  • Work closely with the team in the Grant Development Office as required to promote and coordinate application and submission of post-doctoral fellowship and research grants
  • In order to coordinate potential applicants, the FDO may host seminars and information sessions, workshops, one-on-one meetings, and small group (team) meetings, as appropriate
  • Will provide leadership for development of successful proposals that will include coordination and management of applicants, recruiting internal and external reviewers, coordinating / advising on assembling Internal Peer Review committees, identifying and advising on potential matching/in-kind funds & budgetary considerations, provide criteria and editorial review of the application, and other activities aimed at improving the competitiveness, timely preparation and submission of funding proposals
  • Coordinate support with CSM Institute research support staff, post-doc office, Research Services Office and other external partners, as required, to streamline grant development initiatives
  • Will attend faculty events such as institute research days to learn more about the research occurring across all 4 research pillars
  • Will attend training opportunities that arise in grant development and research administration to maintain continued education
  • Grant Development
    • Provide leadership in education/training for post-doctoral fellows interested in applying to fellowship competitions as well as research grants
    • Proactively identify potential external fellowship competitions for postdocs who have been supported by internal funding
    • Provide editorial and criteria review to ensure research is communicated effectively in line with University and funding agency policy/guidelines
    • Support Internal Peer Review (IPR) for competitions within profile
  • Communication
    • Keep apprised and communicate new and emerging fellowship funding opportunities to all stakeholders (i.e. faculty members, teams, and research support staff within institutes/departments), as appropriate
    • Host seminars and information sessions, workshops, one-on-one meetings, and small group (team) meetings
    • Work in concert with the PostDoc Office and University Research Services Office to coordinate fellowship and research grant submissions in line with University of Calgary policies and procedures (i.e. internal approvals)
    • Recognize and protect sensitive information contained in proposals, including confidential research plans, intellectual property, and faculty, staff and graduate student salary details
    • Recognize the impact of mishandling such information in terms of liability, potential loss of research funding and reputational damage to CSM and the University of Calgary

Qualifications / Requirements:

  • Bachelor degree, required. Postgraduate training in a related area is an advantage
  • Demonstrated experience with post-doctoral fellowship applications
  • Minimum of 1-2 years related experience in academic health research
  • Experience with mentoring peers in an academic environment required
  • Strong knowledge of the UofC research landscape, including research administrative units
  • Proven mastery of English grammar, excellent oral/written communication is required
  • Ability to give effective presentations is necessary
  • Ability to deconstruct program guidelines into clear descriptions of actions and essential steps for applicants
  • Demonstrated ability to set priorities, act decisively and to exercise initiative and judgment on a wide range of issues, using discretion and maintaining confidentiality
  • Demonstrated ability to work autonomously and within a team, and adapt to multiple competing priorities
  • Advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)


Application Deadline:
October 4, 2021


We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.


The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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