Logistic and Onboarding Coordinator

  • Anywhere


Canada – Alberta, Calgary

Alternate Locations CA – Edmonton, Alberta

Job Summary

TAMS (an AECOM company) is seeking a Logistic and Onboarding Coordinator to join our CNRL Albian Project Team in Calgary or Edmonton, AB. This is a Temporary position to support Spring Turnaround season. This position will start in our Calgary or Edmonton Corporate office on 5 days on and 2 days off and then the incumbent may require to commute/work at assigned project location, if required.

The Logistic and Onboarding Coordinator will report to the HR lead and will work with the onboarding team and LR dispatcher to deliver a positive and effective onboarding and travel experience for the TAMS workforce. The Logistic and Onboarding Coordinator will be responsible all or some of the following duties: collecting, scheduling and coordinating new-hire orientation, preparing welcome package material, scheduling onboarding training, ongoing monitoring and scheduling of requalification training and entering and maintaining training records via the Learning Management System.


  • Monitor and follow-up on the completion of orientation and onboarding training/ticket requirements, if any.
  • Review and approve new hire / re-hire submissions and onboarding packages/documents.
  • Organize HR files and documentation on company intranet and/or HR systems.
  • Ensure travelers are provided with departure information, maps, etc.
  • Maintain careful records of all work done.
  • Under limited supervision, performs routine to moderately complex clerical, administrative and secretarial duties.
  • Develop and prepare material for the Orientation Day.
  • Prepare Welcome Packages as required.
  • Prepare and assign in the Learning Management System (LMS), the new-hires role-based training plan, as required.
  • Prepare Supervisor Checklist & New-Hire Checklist, as required.
  • Monitor and follow-up on the completion of orientation and onboarding training requirements.
  • Assembles and analyzes information, prepares reports, agendas and memoranda.
  • Control and distribution of incoming correspondence.
  • Collection and completing action items of outgoing correspondence.
  • Provide general office support to all site personnel.
  • Receives incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate party.
  • Maintains files, keeps records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature.
  • Support LR dispatcher on manpower requirements and workforce mobilization.
  • Book/coordinate commercial travel arrangements and room bookings for TAMS travelers at CNRL Albian project.
  • Ensure arrangements are in compliance with the company’s travel policy.
  • Ensure booking confirmations, itineraries, and tickets are delivered to the traveler in a timely manner.
  • Maintain all changes to traveler profiles.
  • Assist with other TAMS project administration tasks and duties as assigned.

Conditions of Employment for this position are:

  1. For positions that fall into the list of required positions within the AECOM Oil & Gas Background Check policy, qualified applicants who are offered, and accept, the role must complete a satisfactory pre-employment Background Check. This may consist of all or a combination of the following: Canadian Criminal Record check, an Employment Verification and/or an Education and Accreditation Verification.
  2. For positions that fall into the list of required positions within the AECOM Oil & Gas Alcohol & Drug (A&D) policy, qualified applicants who are offered, and accept, a position must provide evidence of a satisfactory Alcohol & Drug test in accordance with the Company’s Alcohol & Drug Policy. In order to be valid, the test must have been conducted at the direction of AECOM – O&G Business Unit.

Minimum Requirements

  • High School Diploma
  • Strong ability to prioritize, organize and manage time.
  • Proficiency with MS Office (Word, Excel and Outlook).
  • Strong data-entry, detail-orientation and analytical skills.
  • Ability to liaise with all levels of internal and external customers.
  • Accurate time and data entry skills.
  • Excellent verbal and written communication skills.
  • Ability to work in a team environment.
  • Able to travel, as required.

Preferred Qualifications

  • 1 to 2 years’ experience in an office environment is an asset, preferably who has gained their experience within a fast paced HR function or HR shared services environment.
  • Previous experience as a Travel Coordinator / Site Administrator is an asset.
  • Experience handled high volume paperwork or data-entry is an asset.
  • Post-secondary certificate or diploma in Human Resources Management from accredited institution is preferred.

What We Offer

When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Construction Services

Business Group Construction Services Group (CS)

Country Canada

Position Status Temporary

Requisition/Vacancy No. 248156BR

Clearance Required No

Virtual: Yes

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.


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