Administrative Support III 24 views


MacEwan University inspires students with a powerful combination of academic excellence and personal learning experiences – ours is a connected culture that focuses on learner-centered teaching, and on providing opportunities for students to grow and achieve.

The university provides a transformative education in a creative, collaborative and supportive learning environment. More than 15,000 full- and part-time students are enrolled in more than 65 programs: four-year undergraduate degrees, applied degrees, university transfer programs and one- and two-year diploma and certificates. Additional offerings include university preparation, English as an Additional Language, professional and personal development courses and workshops, corporate training and the Conservatory of Music.


Opportunity

The Faculty of Nursing invites applications for an Administrative Support staff member. This position is part of a small team providing comprehensive, detail oriented administrative support to Department Chairs and faculty members in five Departments. This role is often the first contact between the University and those seeking information about the department and its offerings. It is therefore imperative that the incumbent be knowledgeable about the courses the department offers so that they can deliver quality customer service. This position works closely with the Chairs ensuring that the administrative needs of departments are met. Responsibilities include: general office administration; preparation of internal and external documents, monitoring and responding to emails, arranging meetings and maintaining calendars; providing administrative support for department council and its committees, including preparation of agenda packages and minutes; reception and direction of queries from students and others.


Skills

  • Proficient in all general office duties

  • Proficient in university-standard software (MS Office, Google Suite, PeopleSoft)

  • Above-average interpersonal, communication, organization, and problem-solving skills

  • Able to work independently and prioritize a demanding workload

  • Excellent organizational skills and ability to handle frequent interruptions

  • Possess critical thinking skills and good judgment

  • Respond to multiple demands in a timely manner

  • Possess great attention to detail

  • Demonstrate initiative

  • Be adaptable to new technology as well as process and system changes

  • Possess above average writing and proofreading skills

  • Able to work in a professional manner with current and prospective students

  • Familiarity with Peoplesoft application would be an asset


Qualifications

  • Administrative Assistant diploma or other related post-secondary education.

  • Three to five years administrative experience is required (a combination of education and experience considered), preferably in the post-secondary sector.

  • Experience working with Microsoft Office software suite and applications (Teams, SharePoint, etc.) Google Suite (Docs, Sheets, Forms, etc.)

  • Experience with coordinating meetings

  • Experience with working with Peoplesoft and/or databases and queries


Benefits

When you become part of the MacEwan team, you will enjoy a competitive salary. Our total compensation package includes:

  • Competitive base pay

  • Generous vacation time

  • Secure pension plan

  • Excellent benefits package

  • Continuous learning culture

  • Opportunities for career growth


How to Apply

Only applications received electronically will be considered. To apply, go to http://www.macewan.ca/careers and select the job posting.

Thank you for your interest in employment with MacEwan University. We will be reviewing all applications to select the candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted.

For general inquiries, please contact us at [email protected]

This position is included under the MacEwan Staff Association Collective Agreement. Please note, initial salary placement for external candidates is limited to the first five steps of the salary grid.

MacEwan University is committed to diversity, equity, and inclusion. We encourage Indigenous people, persons living with a disability, sexual and gender minorities, women, and members of all minority groups to apply and to self-identify. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you have special assessment needs, we want to ensure you have the support you need to showcase your abilities. Please disclose any requirements when contacted for an interview. This information will be kept confidential.

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