Alumni Relations Officer (TERM, 2 Vacancies)

Date Posted: 02/09/2024

Req ID: 35828

Faculty/Division: Faculty of Arts & Science

Department: Office of Advancement

Campus: St. George (Downtown Toronto)

Position Number: 00036244 and 46848

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Advancement Office at the Faculty of Arts and Science is exceedingly important to the future success and operation of the Faculty as a whole. We are responsible for generating private-sector revenue to support the Faculty and all of its academic priorities. Our department engages in cultivating and sustaining strong relationships with stakeholders, such as our accomplished alumni. We raise awareness among our current and prospective stakeholders regarding the importance of investing in our Faculty.

The Alumni Relations Officer reports to the Director, Alumni & Donor Engagement in a results oriented, fast-paced, team environment where they play a key role in delivering programming to increase alumni engagement levels among a broad, diversified base of alumni and in alignment with institutional-wide fundraising campaigns. The incumbent also works collaboratively with other Alumni Relations Officers to assist the Advancement team in achieving the goals of Advancement, particularly with respect to relationship building with alumni and future alumni.

Your responsibilities will include

• Identifying and promoting alumni engagement opportunities to academic units, graduating students, industry partners and alumni
• Writing routine correspondence to alumni and volunteers
• Conceptualizing, organizing, and executing event activities.
• Overseeing tasks related to the production and dissemination of communications/marketing materials.
• Fostering and maintaining positive relationships with prospective and existing donors
• Maintaining information on digital platforms

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum three years of recent and related experience in the advancement field preferably in an educational setting, with proven success in promoting alumni involvement and working collaboratively with internal and external stakeholders.
• Experience planning and organizing events.
• Experience with data management/databases and preparing reports.
• Excellent and proven (oral and written) communication skills with the ability to draft, proofread and edit a range of written material.
• Exceptional interpersonal skills and professional presence necessary to interact with alumni, senior volunteers, and stakeholders.
• Well-developed skills in MS Office, database software and web content management systems
• Excellent problem solving skills.
• Demonstrated abilities working with social and multi-media tools and channels (e.g. LinkedIn, Facebook, Twitter and YouTube, etc.)

Assets (Nonessential)

• Related experience in marketing or public relations would be an asset.

To be successful in this role you will be:

• Diplomatic
• Organized
• Problem solver
• Self-directed
• Team player

NOTE: We are recruiting two term positions: one term is to cover a secondment ending December 31, 2024 and another term is to cover leaves of absence, ending August 2, 2025

Secondments are welcomed. 

Closing Date: 02/20/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 10 — $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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