Clerical Assistant

Primary Purpose: To provide administrative support to the Cameco Chair in Indigenous Health and Wellness and Pewaseskwan (the Indigenous Wellness Research Group).

Nature of Work: Reporting to the Cameco Chair with day-to-day direction from the Executive Director, this position interacts with a diverse group of individuals including faculty, students, staff and the public including Indigenous community members, Elders and Knowledge Holders. The incumbent exercises discretionary decision making as well as making decisions according to established policies. The work encompasses a broad range of complex duties and processes that involve deadlines, peak periods and situations that requires both the ability to work independently as well as part of a team. Tasks involve highly sensitive and confidential matters. This is a high-volume position that requires the ability to work in a fast-paced environment, subject to multiple, conflicting deadlines and priorities, with frequent interruptions.  It is expected that the incumbent will have excellent interpersonal skills, attention to detail in maintaining records and correspondence.

Typical Duties: This position supports all clerical aspects of Pewaseskwan as outlined below:

• Calendaring and scheduling meetings for the Cameco Chair.
• Interact with and respond to requests from internal and external stakeholders including Indigenous community members, Elders and Knowledge Holders
• Act as a resource for faculty, students and staff.
• Process travel and expense claims both for the Cameco Chair and Pewaseskwan.
• Draft, distribute, update and collect documentation and correspondence, including but not limited to, compiling and drafting agendas, letters, completing meeting minutes.
• Prepare, track and ensure action items are completed.
• Schedule travel and activities, including but not limited to, accommodation, transportation, catering, signage, audio-visual equipment, technology, documents, printing, and correspondence.
• Act as the main point of contact for inquiries.
• Maintain contact lists and databases.
• Provide financial administrative support to research projects as assigned
• All other duties as assigned.

Qualifications

Education: Completion of Grade 12 and a recognized post-secondary administrative assistant program is required.  A combination of education and experience may be considered.

Experience:  Three to five years of related experience.  A high level of proficiency with computers and software with advanced knowledge of the Microsoft Office Suite (especially Outlook) is required.  Knowledge of University processes, including Connection Point, Concur and SharePoint would be an asset. Potential candidates will preferably identify as Indigenous or have Indigenous lived experience, and a proven track record of working well with Indigenous people.

Skills: 

• Highly effective interpersonal skills.
• Ability to develop and maintain working relationships with coworkers.
• Ability to prioritize and function in a demanding setting with numerous, often competing deadlines.
• Demonstrated excellent verbal and written communication skills.
• Ability to interact effectively with students, faculty, staff, Indigenous community members, Elders and Knowledge Holders.
• Handling interactions with professionalism (tact, discretion, confidentiality and cultural sensitivity).
• Meticulous attention to detail.
• Ability to recognize and analyze problems, to propose effective solutions and to refer issues to other staff as appropriate.
• Ability to exercise discretionary decision making as well as making decisions according to established policies.
• Proficiency with Excel spreadsheets and financial budget reporting

Success in this role requires balancing the ability to work independently and as part of a team; following instructions, policies and procedures while exercising initiative; setting priorities and seeking assistance when needed.  Applicants must demonstrate efficiency with Microsoft Office software and would benefit from knowledge of University and College procedures. The successful applicant should value diversity, have an awareness of Indigenous contemporary issues and demonstrate sufficient knowledge and understanding of Indigenous culture and history.

Department: Cameco
Chair in Indigenous Health and Wellness, College of Medicine
Status: Term 12 months with the possibility of extension

Employment Group: CUPE 1975

Shift: Two days per week at 7.5 hours per day

Full Time Equivalent (FTE): 0.40

Salary: The salary range, based on 1.0 FTE, is $23.35 – 30.61 per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable):
Salary Phase/Band: Phase 4

Posted Date: 2/28/2024

Closing Date: 3/19/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask’s Alternative Workspace Guidelines

The successful applicant will be required to provide the following current verification(s) where ‘Yes’ is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.php

Criminal Record Check: Not Applicable
Driver’s License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable