Coordinator, Career Services 233 views

Date Posted: 04/13/2021

Req ID: 3754

Faculty/Division: School of Management

Department: Joseph L. Rotman School of Management

Campus: St. George (Downtown Toronto)

About us:
The Rotman School of Management is part of the University of Toronto, a global centre of research and teaching excellence at the heart of Canada’s commercial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. Visit

Your opportunity:
Central to realizing the School’s vision is the development of quality, high-level external partnerships with corporate sectors to ensure long-term relationships with the top business firms in the world and Canada. The Career Services team provides support to all students across nine program areas to ensure that they are fully supported in their career planning, professional development and job search activities.

The Operations team plays a critical role in planning and overseeing the day-to-day operational needs of the Career Services team. As the Coordinator, Career Services, you will be responsible for coordinating all career education programming events. You will be knowledgeable about all Career Services activities, events, and recruitment activities and support employer events during peak periods.

Your responsibilities will include:
Conceptualizing, organizing and executing event activities

Determining logistical details and activities for events and/or programming

Coordinating interview schedules

Coordinating tasks for projects and other strategic initiatives with stakeholders

Responding to enquiries within the defined scope of the role and redirecting as appropriate

Analyzing statistical information to evaluate the performance of programs and/or partnerships

Implementing plans and process improvements for program and service activities

Handling expenses for events

+Essential Qualifications:
Bachelor’s Degree or acceptable combination of equivalent education and experience.

Minimum three years relevant event planning, administrative experience, preferably in a corporate recruiting or professional student services environment

Demonstrated skills and experience with data management, statistics, data analysis and report generation using on-line databases; experience with data entry/contact management system

Experience in customer service roles where the interface is with corporate professionals and graduate students

Experience in handling many tasks simultaneously in a fast-paced, demanding environment; comfortable with managing tight deadlines

Strong interpersonal skills working with diverse client profiles

Strong customer service orientation

Strong computer skills in Microsoft Office and related software; intermediate excel skills required

Highly organized; able to multi-task and work effectively and efficiently in a front-line environment where responding to client requests and trouble-shooting/problem-solving is constant and where attention to detail and accuracy in data management and data analysis is required

Must be professional and reliable in dealing with sensitive and confidential material

Must be flexible in terms of scheduling as the hours of work fluctuate throughout the school year

Assets (Nonessential):
Experience with web document management and HTML knowledge

To be successful in this role you will be:



Possess a positive attitude

Problem solver

This is a one (1) year term position.

Closing Date: 04/21/2021, 11:59PM ET

Employee Group: USW

Appointment Type: Budget – Term

Schedule:Pay Scale Group & Hiring Zone:
USW Pay Band 09 – $58,242 with an annual step progression to a maximum of $74,482. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Diane A Hughes

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