Director of Finance and Administration at TFO Canada. 1544 views

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TFO Canada improves lives through the creation of sustainable trade partnerships for exporters from developing countries with Canadian and foreign buyers.


TFO Canada assists Small and Medium sized Enterprises (SMEs) and Trade Support Institutions (TSIs) from developing countries to access international markets through information, advice and contact services. Since 1980, TFO Canada’s internationally experienced project staff and sectoral experts have been providing trade promotion and capacity building services to tens of thousands of Small and Medium sized Enterprises (SMEs) and Trade Support Institutions (TSIs)/Trade Promotion Organizations (TPOs) from Latin America and the Caribbean, Africa, Asia and the Middle East.


Director of Finance and Administration


TFO Canada is currently recruiting afull-time Director of Finance and Administration to be located in Ottawa.


The Director of Finance and Administration is responsible inleading the financial management of the organization and all the projects that includes financial systems, accounting, budgeting and program administrative support.  S/He supervises the accounting, finance and program support team. The Director of Finance and Administration oversees the overall accounting functions including tracking and reporting of activities againstfinancial objectives, financial reportingfor the projects, periodic financial statements for TFO Canada’s Board of Directors and provides support to the project management team.


The Director of Finance and Administration also provides financial management support to the Executive Director for organizational and business development. As a member of the senior management team, the Director of Finance and Administration works closely with the other directors of the organization.




  • Assist and support Executive Director and The Board of Directors to set strategic directions for the organizationand optimise the organization’s financial systemto achieve financial objectives.
  • Develop and implement TFO Canada’s Finance and Accounting policies and procedureswhile ensuring proper and adequate internal controls are in place
  • Direct and managethe overall accounting functions of the organization including Accounts Payable, Accounts Receivable, Bank Reconciliations, Payroll and General Accounting
  • Lead the annual budgeting process, and develop master budget for the organization and monitor of these budgets during program implementationincludingforecasting of revenues and expenses
  • Prepare quarterly financial reports and relevant Key Performance Indicators to the Board’s Finance and Audit committee, and to the Board of Directors
  • Analyse financial results considering overall financial aspects of the organization and projects
  • Ensure financial management compliance and treasury board guidelines for Global Affairs Canada funded projects
  • Coordinate and provide technical support to the budgeting process for the projects and monitor the budgets during program implementation including forecasting of revenues and expenses
  • Work closely with program directors on managing financials of the projects
  • Provide guidance to the project managers on eligible costs and compliance issues
  • Manageprojectfunds and eligible costs, overhead and capital expenditure, cashflow, banking, taxation, and compliance and regulatory issues
  • Provide guidelines to the local partners for financial management and compliance according to funding agreements, ensure budget monitoring, fund disbursement, compliance of sub-agreements, and review and approve the financial reports of local partners
  • Prepares periodic donor reports as per contractual agreement of the projects
  • Prepares quarterly financial reports for Global Affairs Canada funded projects and narrative financial reports including projections, actual performance and variance analysis

–     Develops and manages the chart of accounts and financial statements, and assure accuracy and compliance with the established accounting principles, applicable regulatory requirements and in accordance with GAAP for not-for-profit organizations

  • Preparation of the year-end audit working papers and documentation for independent auditors, liaise with independent auditors
  • Direct and ensure program administrative support and corporate services activities for the organization and all the projects within the scope and requirements of the project implementations and organizational operational needs in consultation with Executive Director
  • Direct supervision of Accounting and Finance Staff including HR and individual performance objectives, and professional development plans




  • Eligible to be employed in Canada
  • A relevant university degree, preferably at the Master’s level, and a professional accounting designation (CPA, CA, CMA, CGA)
  • At least ten years of non-profit financial management experience including budgeting and preparation of financial reports for Boards and external users
  • Several years of experience preparing financial reports for contribution agreements with Global Affairs Canada
  • Prior experience as an auditor is preferred
  • Excellent and advanced Microsoft Excel skills, preferably with experience developing and maintaining macros (Visual Basic)as well as some experience working with database applications
  • Experience working with small business accounting packages (TFO Canada uses QuickBooks)
  • Strong understanding and experience in results-based reporting and impact measurement
  • Excellent presentation and written English communication skills, including report writing



Skills and Attributes:   


  • Keen focus and attention to detail
  • Accuracy of all financial information
  • Strategic thinking and decision-making
  • Adaptability
  • Solid planning and organization skills
  • Strong networking and relationship building skills
  • Flexibility in managing multiple issues and coping with a demanding workload
  • Sensitive to the varied positions of respective constituencies
  • Effective communicator, both written and orally
  • Initiative and follow-through
  • Respectful of confidentiality of financial and employee information




TFO Canada offers a competitive salary and benefits package commensurate with experience and the norms of the international development NGO sector.



  • Applications including a cover letter and a current C.V. should be made in writing by mail/e-mail no later than July 3, 2020 to:


Executive Director

TFO Canada

130 Slater Street, Suite 400

Ottawa, Ontario  K1P 6E2

[email protected]

  • To help us track our recruitment effort, please indicate in your e-mail & cover letter where ( you saw this job posting. 

Only candidates to be interviewed will be contacted.

TFO Canada improves lives through the creation of sustainable trade partnerships for exporters from developing countries with Canadian and foreign buyers.


TFO Canada confronts the challenge of global poverty by promoting sustainable economic development through export information, advice and contact. TFO Canada facilitates access to foreign markets and shares Canadian trade expertise for the benefit of smaller exporters in developing countries. Founded in 1980, TFO Canada is a non-governmental, non-profit organization.


TFO Canada strives to ensure gender equality for men and women in their participation in TFO Canada’s programs, projects and activities, and also in TFO Canada’s employment, contracting and management opportunities


For more information on TFO Canada visit

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