Job Category
M&P – AAPS
Job Profile
AAPS Salaried – Accounting, Level B
Job Title
Financial Analyst
Department
Accounts Payables and Requisitions | VPFO, HR | Office of the Comptroller | VP Finance and Operations
Compensation Range
$5,790.42 – $8,341.58 CAD Monthly
Posting End Date
May 3, 2021
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Jun 3, 2022
Job Summary
The Financial Analyst is responsible for providing financial analysis to the overall VPFO/VPHR Finance team, with a primary focus on Building Operations and Human Resources. This position will be critical to help balance workloads within the VPFO/VPHR team and will provide data analysis, preliminary hypothesis, and insights to support unit leaders in decision-making. With direction from the Manager, Building Operations Finance and Finance Manager, VPFO/VPHR, the role is responsible for assisting with budget preparation, reporting, business process improvement, and financial analysis and modelling.
The duties of this position may vary significantly on a day-to-day basis, thus flexibility and prioritization is key.
Organizational Status
The Financial Analyst reports directly to the Manager, Building Operations Finance and indirectly to the Finance Manager, VPFO/VPHR. This position performs work independently under general direction from both Finance Managers and interacts with all areas within the department as well as with service departments on campus.
Work is done in collaboration with the Operating Units, Board of Governors, VPs, Treasury Office, Budget and Planning Office, Payment and Procurement Services, IT Services, Internal Audit, Directors and external customers and agencies including GVRD, provincial and federal governments, municipalities and external auditors.
Work Performed
Working with the Finance Managers, prepare budgets and financial forecasting on an annual and quarterly basis to help the senior management teams and Portfolio Finance Manager to understand their resources, manage within their financial means and make informed decisions on changes
Partnering in business planning meetings and issues management to understand the work, create effective reporting, comparing budget to actuals, and complete analysis required by the unit heads to accurately understand their variances.
Develop and prepare complex models and reports from various systems (including Workday and Planon) and sources using various software packages and tools to support financial decision-making and analysis including hiring and new program development.
Monitor compliance with GAAP, UBC policies and tax regulations; monitor and evaluate internal controls for weaknesses and improvements; evaluate and make recommendations on improving accounting and reporting systems.
Provide finance related expertise in finance and operational related projects as required.
Assist in capital related reporting and reconciliations including supporting external audits.
Development of year-end accounting procedures and systems and trains others in ensuring these are managed correctly. Working with the VPFO/VPHR Finance team, assist in the year-end general ledger and accounts payable processes including accruals and preparing proper documentation for external auditors.
Investigate billing discrepancies and engage with customers and stakeholders on effective solutions to disputes
Develops yearly Facilities Charge-out rates.
In partnership with the stakeholders of Finance processes, prepare and maintain updated and new business process documentation for various systems, including work flow and integrations.
Deal with confidential information and discussions regarding transactions for financial issues between units and Central UBC, and third parties.
Oversees the maintenance of all transaction documents files for audit and reference purposes.
Develop and implement financial tracking and monitoring systems for all departmental financial activities including forecasts and cost recovery for various programs. Support the implementation of internal controls for all areas of responsibility.
Participates and implements the rollout of new policies and procedures as well as training material relating to financial policies, internal controls, expenditure reimbursements and related areas.
Perform other duties as required to deliver on the VPFO’s purpose of service delivery excellence.
Consequence of Error/Judgement
The Financial Analyst is expected to work independently at a professional accountant level to produce a product that requires little detailed review. This position is key to maintaining the structure and data integrity, which supports all financial reporting. Errors and poor decisions by this position could result in unreliable information or missed information to effectively manage the finances of a large and very complex organization.
Supervision Received
Reports directly to the Building Operations Finance Manager and indirectly to the Finance Manager, VPFO/VPHR.
Supervision Given
None.
Preferred Qualifications
Experience managing general ledger activity, including but not limited to Accounts Payable, Cash Management, Accounts Receivable, Reconciliations and Financial Reporting.
Experience in fund accounting, financial control and policy interpretation.
Experience working with different computer systems, including ERPs.
UBC FMS certification will be required. Minimum of three years experience or the equivalent combination of education and experience. Experience in fund accounting, financial control and policy interpretation.
Experience working with different computer systems, including ERPs and maintenance management systems.
Experience working with complex budget and forecasting systems and processes.
Demonstrated financial, analytical and budgetary skills.
Ability to effectively partner with Senior stakeholders to interpret data at a high level and to present findings developed from compilation of complex and possibly disparate financial data. Ability to consolidate financial data from various sources into financial statements and reports that are useful for management decision making.
Ability to analyze problems, identify key information and issues and effectively resolve. Ability to analyze and reconcile accounts and to resolve discrepancies.
Strong oral and written communication and interpersonal skills to work with a diverse group of people to collaborate on improving process, practice and systems.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to work effectively independently with minimal supervision and in a team environment.
Ability to apply generally accepted accounting principles in an appropriate manner.
Ability to exercise judgment, tact discretion and confidentiality in all matters and to maintain effective working relationships with internal and external contacts.
Knowledge of contracts, procurement and UBC policies and regulations, grant administration and procedures related to finance, payroll and audit.
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