Under the direction of the Senior Human Resources Advisor, the Human Resources Administrator will be responsible for the effective HR management and activities relating to academic and administrative staff for the Faculty of Science. Provides assistance and support to the faculty’s diverse and high volume departments/units relating to HR priorities and objectives. Participates in human resource related tasks and processes including a variety of complex analysis and recommendations. Provides advice and solutions on issues relating, but not limited, to recruitment, performance dialogue, compensation, benefits, payroll, pensions, employee and labor relations. This position provides support to the Faculty in the planning and implementation of related policies and procedures, ensures consistency, equity and compliance.
- Act as resource to employees, supervisors and academic administrators in the Faculty of Science with respect to the interpretation of policies and procedures for all employee groups.
- Monitor compliance with collective agreements, and provide explanations to managers, Professors and employees.
- Foster and maintain excellent working relationships with stakeholders.
- Administer documentation pertaining to compensation, benefits, payroll and records for various employee groups including management and support staff. Process appointments, renewals and salaries, according to policies and procedures.
- Provide administrative support in the hiring process for all unionized and non-unionized positions. Full-cycle recruitment (development of job descriptions, postings, interviews, offers and on-boarding).
- Administer processes pertaining to non-academic activities in Workday including recruitment, hires, leaves, terminations, retirements, reappointments.
- In collaboration with Professors and Recruitment Coordinators, manages the hiring process through Workday for Research Assistants, Management and Administrative staff.
- Administers probation and trial periods for all new admin & support hires, transfers, developmental/temporary assignments.Follows up with employee and supervisor.
- Calculates vacation entitlements, summer Fridays for full time and part time employees.Calculates proration of salary for part time employees. Provide information and guidance.
- Develop and implement systems and procedures for managing personnel files and HR documents. Ensure all record-keeping is complete, consistent and transparent.
- Administer and give guidance on leaves (STD, LTD, maternity, parental, extend parental, parental, adoption, paternity, unpaid) ensuring proper process and documentation is provided.
- Gather documentation for grievances, arbitration or disciplinary/administrative cases. Liaise with Labour Relations to ensure deadlines are respected. Identify problems and formulate preliminary recommendations to supervisor. Ensure documentation is accurate and complete.
- Pull reports through Workday for statistical and informative purposes (salaries, leaves, etc.).
- Collaborate with HR team members to implement best practices and to provide a standardization of services across the Faculty of Science (checklists, procedures, internal processes).
- Plan and organize meetings and special events.
- Assist with the implementation of initiatives, programs and/or policies.
- Perform other duties as assigned and assist as needed with backfill or overlapping of duties with co-workers
- Participates in special projects.
Other Qualifying Skills and/or Abilities
Demonstrated experience with collective agreements (MUNACA, AMURE, AMUSE, etc.) and University policies and procedures. Knowledge of Human Resources related activities including recruitment, benefits, labour relations, compensation, etc. Ability to maintain composure under pressure and ability to meet deadlines. Proven success in facilitating and maintaining strong, consistent and positive communications. Demonstrated ability to be autonomous and proactive. Discretion in dealing with confidential information. Must be service oriented and client-focused with a proven ability to deal with people at all levels. Demonstrated organizational skills and ability to multi-task. Ability to prioritize and meet deadlines. Ability to analyze and solve problems. Strong attention to detail. Must be able to work autonomously and as part of a team. Demonstrated ability to work in a computerized using (Microsoft Office, Excel). Workday an asset. English, spoken and written. French, spoken and read.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
(MPEX Grade 03) $50,330.00 – $75,490.00
Hours per Week:
33.75 (Full time)
Senior Human Resources Advisor
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] or 514-398-3711.
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