Office Coordinator (Toronto) 107 views

ABOUT MASTERCARD FOUNDATION

Mastercard Foundation is a global foundation based across four hubs in Kigali, Rwanda, Nairobi, Kenya, Accra, Ghana and Toronto, Canada. Our programs promote financial inclusion and advance education and learning in Africa, primarily for young people, and in Canada for Indigenous youth. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations, and funding decisions are made by our President and Board of Directors.

The Foundation believes that youth employment is key to unlocking prosperity, both for youth and their societies. Enabling young women and men from disadvantaged communities to secure dignified and fulfilling work will ensure inclusive development and economic growth in Africa.

Values are timeless, they transcend and rise above all. They guide everything we do, as employees of the Foundation.  We share a common vision of a world where everyone has the opportunity to learn and prosper. We make mistakes, we reflect, and we grow so that we can impact our world – it’s why we are here. We are ambitious and driven. We encourage you to bring your bold ideas, curiosity, and expertise to your work. We laugh at ourselves and with each other. We are a team. Our journey together makes our impact even more meaningful.

We have entered a very exciting time at the Foundation as we scale up our operations across Africa to realize our Young Africa Works strategy. If you are an experienced Administrative professional ready to build something new and increase your impact, read on!

THE OPPORTUNITY

Reporting to the EA, Operations, the Office Coordinator will be responsible for greeting internal and external stakeholders to the office. He/she will oversee the reception desk and various day to day office activities. This individual will be comfortable working in a fast-paced environment and possesses the ability to be proactive in managing competing priorities. The successful candidate will have excellent interpersonal skills and a high level of integrity and professionalism.

WAYS YOU CAN CONTRIBUTE

  • Build and maintain relationships with employees and external contacts.
  • Provide receptionist duties and act as first point of contact to visitors by answering the phone and welcoming and directing guests appropriately.
  • Assist in ensuring the safety and security of all employees and visitors in the case of an emergency.
  • Handle all emergency calls related to premises and coordinate resolution accordingly, on- call 24/7.
  • Coordinate all cleaning, maintenance and repairs of premises through the building management office and/or external providers.
  • Sort and distribute all incoming mail.
  • Prepare packages for courier.
  • Ensure kitchen area, meeting rooms and supply areas are clean, tidy and fully stocked with all necessary supplies.
  • Build and maintain positive vendor relationships by notifying them of issues, assisting in requesting quotes, placing orders, etc.
  • Purchase office supplies and equipment, ensuring supply needs are met.
  • Set-up and tear down of meeting rooms, as required.
  • Manage catering and act as back-up point-of-contact for social events.
  • Assist in the onboarding process by preparing offices and/or workstations for new hires and ensure equipment requirements are met.
  • Assist in coordinating office moves.
  • Provide administrative support to the local Operations team as required.
  • Provide backup support to the Team Assistants as required.
  • Other duties as assigned.

WHO YOU ARE

  • Completion of a College diploma or University degree.
  • Minimum 3-5 years of experience in an administrative, office services role or equivalent.
  • Service oriented with a willingness to take on a variety of tasks and activities.
  • Excellent planning, prioritization and time management skills.
  • An ability to work well under pressure and remain calm during high volume periods.
  • Must be a team player, who can also work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.
  • Excellent initiative and possess a “take charge” attitude and sense of ownership.
  • Flexible and adaptable to changing priorities.
  • Professional demeanor, sensitivity with different cultures and impeccable integrity.
  • High level of proficiency with current technology including; Microsoft Office, with an emphasis on Word, Excel, Outlook and PowerPoint.
  • Experience using SAP Concur for invoice and expenses tracking, an asset.
  • Bilingual English and French oral and written language skills preferred.
  • Flexible, adaptable, and able to execute a range of job duties and changing priorities.
  • Excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
  • Professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.

 

The Mastercard Foundation values the unique skills and experiences each individual brings to the organization and we are committed to creating and maintaining an inclusive and accessible environment for everyone.

Completion of satisfactory business references, background checks, and proof of education are essential conditions of employment.

If you require accommodation during the recruitment and selection process, please contact the People and Culture Department at [email protected]. We will work with you to provide a positive recruitment experience in a confidential manner.

Application procedure:

  • To apply please follow this link https://vacanciesincanada.ca/ngojobs
  • To help us track our recruitment effort, please indicate in your application (application form & cover letter) where you saw this job posting.

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Company Information
  • Total Jobs 3 Jobs
  • Category Non-Profit
  • Slogan https://mastercardfdn.org
  • Location Toronto
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