Posting Title: PROGRAMME MANAGEMENT OFFICER, P3
Job Code Title: PROGRAMME MANAGEMENT OFFICER
Department/Office: United Nations Environment Programme
Duty Station: MONTREAL
Posting Period: 03 June 2020 – 17 July 2020
Job Opening Number: 20-Programme Management-UNEP-135766-R-Montreal (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The Multilateral Fund for the Implementation of the Montreal Protocol (MLF) is dedicated to reversing the deterioration of the Earth’s stratospheric ozone layer. It was established in 1991 as the financial mechanism of the Montreal Protocol to assist developing countries (Article 5 countries in the language of the Protocol) in complying with the obligations under the Montreal Protocol. The Fund Secretariat located in Montreal, assists the Executive Committee in this task (www.multilateralfund.org). The Secretariat is administered by UN Environment.
This post is located in UNEP/MLF at the Montreal duty station.
Under the overall supervision of the Deputy Chief Officer, the incumbent will perform the following tasks:
1. Substantive analysis and preparation of documents for Executive Committee meetings and other meetings: Develop, update and implement guidelines for business planning including reporting formats and monitoring; co-ordinate the submission of business plans of bilateral agencies and each of the four implementing agencies; Review the accuracy of the financial data and substantive information submitted against objectives of the Montreal Protocol and decisions of the Executive Committee; Address data inconsistencies; Communicate and elicit responses from bilateral and implementing agencies on problems and issues identified on the draft business plans; Prepare documents on the three-year consolidated business plan of the Multilateral Fund, the three-year business plan of bilateral agencies, and the three-year business plan of each one of the four implementing agencies, including recommendations for consideration by the Executive Committee; Compile, review and prepare a document containing recommendations on the performance of the implementing agencies based on agreed indicators, for consideration by the Executive Committee; Compile, assess, analyze and prepare a document on the update of the implementation of the three-year consolidated business plan and cash flow analysis of the Multilateral Fund for consideration by the Executive Committee.
2. Review and data analysis for the preparation of annual progress reports, implementation of multi-year agreements, and project completion reports: Review data for the preparation of the consolidated annual progress report of the Multilateral Fund and annual progress reports submitted by bilateral and each of the four implementing agencies, verify and resolve data inconsistencies between the progress reports, project completion reports and the Inventory of Approved Projects, and analyze the statistical data in progress reports; Update financial data and substantive information on implementation of multi-year agreements; Review and analyze data related to consumption and production of controlled substances, financial data and substantive information contained in project completion reports submitted by bilateral and implementing agencies; Prepare the list of completed projects with funding balances submitted by bilateral and implementing agencies; Update information on implementation of multi-year agreements; Review the accuracy of the financial data related to the annual reconciliation of the accounts with the Fund Secretariat and implementing agencies; Review, assess and prepare a summary table from the reports of the meetings of the Executive Committee on the funding levels approved for the bilateral and implementing agencies; Review and assess core unit data and administrative costs accuracy.
3. Country programme data and prospects for compliance: Verify and consolidate information received from reports on the implementation of country programme submitted by Article 5 countries, review the data against data reported by Parties under Article 7 of the Montreal Protocol; Provide analysis and summary tables for the report on the status of compliance of Article 5 countries in achieving compliance, identify situations of potential non-compliance with the Montreal Protocol and propose recommendations for consideration by the Executive Committee.
4. Participation at meetings of the Executive Committee and meetings with bilateral and implementing agencies: Prepare relevant documents, summaries, tables and databases on all the matters related to the post for consideration by the Executive Committee and for discussions with bilateral and implementing agencies during inter-agency coordination meetings convened by the Fund Secretariat; Revise and finalize the documents and databases based on the discussions; and Participate in the discussion and provide substantive comments on the final report of the meetings
5. Perform any other duties as assigned.
PROFESSIONALISM: Demonstrates professional competence in programme/project management and review, planning and monitoring. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in programme management, business administration, economics or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five (5) years of professional experience in programme management, multilateral environmental agreements and/or financial mechanisms at a national or international level is required.
Experience in developing, analyzing and/or presenting reports and data is required.
Experience in developing, analyzing and/or presenting reports and data is required.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.
Evaluation of qualified candidates for this position may include a substantive assessment, which will be followed by a competency-based interview.
Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.
Pursuant to section
- 11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
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United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term ‘sexual exploitation’ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term ‘sexual harassment’ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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