Research Coordinator

Staff – Non Union

Job Category
M&P – AAPS

Job Profile
AAPS Salaried – Research and Facilitation, Level A

Job Title
Research Coordinator

Department
Hematology Research Program Support Division of Hematology| Department of Medicine | Faculty of Medicine

Compensation Range
$5,209.17 – $7,485.33 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
March 11, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Mar 15, 2025

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Description Summary
The Division of Hematology at the University of British Columbia, Vancouver, is seeking a Research Coordinator for the Hematology Research Program (HRP). This program conducts phase I, II and III clinical trials, registries and other clinical research in patients with a variety of benign and malignant hematologic disorders. This position coordinates all aspects of research studies to ensure timely and efficient completion of study-related tasks in a professional and ethical manner.
Organizational Status
The Research Coordinator will work under the supervision of the Director and Program Manager of the Hematology Research Program and works with Principal Investigators (PI) to fulfill research-related responsibilities. The Research Coordinator will work with a team of research staff, administrative staff, physicians, nurses and liaise with other healthcare professionals to ensure that each study is conducted to meet or exceed regulatory and institutional standards. This position requires frequent contact with study participants, physicians, nurses, pharmacists, and other hospital staff. The Research Coordinator is the primary contact with the Research Ethics Board (REB), industry sponsors, government and other not-for-profit granting agencies, and regulatory bodies for research studies. Strong communication and interpersonal skills are essential.
Work Performed
– Managed multiple studies concurrently from study startup to closure and ongoing study maintenance.
– Develops study budgets, contracts, timelines and identify strategies to maximize study enrollment and efficiency.
– Obtains or assists PIs to obtain ethics approval for investigator initiated and grant funded trials and sponsored clinical trials.
– Develops protocols and grant applications with PIs by writing, editing, and proofing.
– Reviews study protocols for regulatory compliance, feasibility and resource utilization.
– Advises PIs on regulatory document requirements.
– Identifies, screens, recruits and consents study participants.
– Performs study specific assessments.
– Educates and advises patients regarding protocol requirements, study medications, treatment schedule, and the use of data collection tools.
– Responsible for quality assurance monitoring.
– Monitors study subjects for outcome events, adverse events and triages events appropriately and reports as specified in study protocol.
– Manages clinical trials in accordance with good clinical practice (GCP) guidelines, International Conference of Harmonization (ICH) and Tri-Council guidelines.
– Develops and ensure trial is compliant with institutional Standard Operating Procedures (SOPs).
– Develops case report forms and other forms for source data capture, protocol deviation, and adverse events.
– Develops study-specific procedures and documents to help clinical staff prepare for study visits, including study drug administration and blood collection.
– Trains and orients new staff.
– Delegates work to Research Assistant.
– Performs other related duties as required.
Consequence of Error/Judgement
The Research Coordinator should understand that:
a) The Research Coordinator warrants that his/her performance in the conduct of clinical trials and research projects will strictly conform to appropriate regulations: 1) maintaining professional behaviour and respect for study subjects and staff; 2) the UBC Clinical Research Ethics Board 3) B.C. Privacy Act; 4) Health Canada, International Conference on Harmonization, Tri-Council Policy Statement, Good Clinical Practice; and 5) U.S. Food & Drug Administration.
b) Lack of careful attention to regulatory guidelines and approvals can lead to suspension of further clinical research and/or funding for the investigator/physician as well as the hospital and University.
c) Poor communication skills could jeopardize study subjects participation and continuation in studies, and could reflect badly on the research group and the University with sponsors and referring/community physicians.
d) The qualified investigator relies on the coordinator to alert him/her to problems and unexpected events concerning study subjects and trial conduct. These include, but are not limited to: 1) Poor study enrolment; 2) failure to complete work according to deadlines, 3) unexpected or excessive workload or administrative hurdles; 4) additional or non-budgeted requests from sponsors; 5) recurrent problem or concerns raised by clinical staff.
e) Clinical mistakes made by the coordinator could be life threatening to subjects. Ensuring study subject safety includes: 1) accurately judging study eligibility 2) being prepared for any side effects (expected or unexpected) and 3) updating clinical skills and knowledge to meet the demands of clinical complexity.
The Research Coordinator will be held accountable for failure to perform duties consistent with the above principles.
Supervision Received
The Research Coordinator will work under the supervision of the Director and Program Manager of the Hematology Research Program.
Supervision Given
The Research Coordinator oversees the HRP Research Assistants. He/She will orientate and train new staff to the HRP.
Minimum Qualifications
– Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
– Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Undergraduate degree in a relevant discipline.Undergraduate degree required in a health-related field (e.g. BSc, BScN, RN, LPN, pharmacy) preferred.Minimum of two years experience or the equivalent combination of education and experience.Clinical trials research experience or clinical trials experience and/or background in hematology or oncology would be an asset. Certification with Certified Clinical Research Professional (CCRP) or Certified Clinical Research Associate (CCRA) is preferred. Medical terminology course/training is an asset. Certification in transportation of dangerous goods is an asset. Working knowledge of Microsoft Office software (Word, Excel and Power Point).Excellent organizational and interpersonal skills.Ability to communicate effectively verbally and in writing.Must demonstrate sound judgment, critical thinking, logical decision making.Must possess strong problem solving skills, able to anticipate and resolve problems in a timely, effective, ethical, professional, and constructive manner.Must show strong negotiation, conflict resolution and rapport-building skills.Demonstrated ability to take initiative and work in a team environment as well as independently with minimal supervision.Ability to be flexible, multitask and work well under pressure in a fast paced environment.Ability to effectively coordinate simultaneous projects and successfully prioritize multiple tasks to meet deadlines.Self-directed, highly self-motivated, assertive, enthusiastic and honest in the performance of all duties.Ability to work in a professional and ethical manner in accordance with hospital policies and procedures, and ICH/GCP guidelines.Must maintain competency in regulatory and institutional requirements to conduct clinical studies in human subjects (e.g. ICH/GCP guidelines, Tri-Council regulations).Willingness to further professional knowledge through informal (e.g. reading journals/books) and formal education (e.g. attending rounds, conferences, training programs).