Staff – Non Union

Job Category


Job Profile

AAPS Salaried – Research and Facilitation, Level A

Job Title

Research Coordinator


Hayden Laboratory | Centre for Molecular Medicine and Therapeutics | Faculty of Medicine

Compensation Range

$4,596.75 – $6,621.58 CAD Monthly

Posting End Date

May 18, 2021

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jul 4, 2022

This is a one-year, part-time (0.8 FTE), maternity leave replacement.

Job Description Summary

The Research Administrator works in close partnership with CMMT Principal Investigator (PI), Dr. Michael Hayden within a dynamic and vibrant lab with a proven track record of outstanding achievements and contributions in translational biomedical research.

This is a part-time (0.8 FTE) grant funded maternity leave replacement position with the University of British Columbia, Centre for Molecular Medicine & Therapeutics.

The incumbent will manage various research administration projects and communication functions related to collaborations and research grants. The incumbent provides high level communications, research, writing, and community outreach pertaining to the various projects and to the research teams. This position also provides administrative management involving liaison between the PI and granting agencies, various committees, as well as senior administrative levels across campus, BC Children s Hospital, and external collaborators.

Organizational Status

This position will have a dual reporting role. The Research Coordinator of the Hayden lab and will report directly to Dr. Michael Hayden, Senior Scientist at the Centre for Molecular Medicine and Therapeutics as well as the HR Manager of the Centre.

The incumbent interacts closely with members of CMMT, collaborating researchers and clinicians, research technicians, trainees, administrators and funding agencies to support the various goals of both PIs research programs.

Work Performed

Draft and prepare documentation for funding agencies, annual reports on supervisor’s activities for various research organizations and grant applications for both the supervisors and graduate and postgraduate students. Must deal independently in this area. Knowledge of research funding process and experience in dealing with funding agencies is essential;

Ensuring maintenance of project files and maintenance of lab’s webpage;

Organizes national symposiums and is responsible for all aspects of event implementation including fundraising and event promotion as needed;

Coordinates research seminars, outreach events, and other research & academic events, as needed;

Coordinates, edits, organizes and submits grant applications (letters of intent & full proposals) for single and multi-investigator, institutional collaborative proposals, and philanthropic proposals;

Key responsibility for updating and collecting CV’s, preparing tables, formatting, coordinating paperwork & signatures, monitoring timelines, etc;

Remain current on policies and new developments pertaining to research awards and identify and propose potential new research projects and opportunities for the lab and for trainees within the lab;

Manages document review, funding source identification and funding application development in conjunction with PIs;

Prepare presentation materials for presentations and talks

Keeps track of research metrics (e.g. grants, awards, publications) for annual reporting to the BCCHR, UBC, and the BCCH Foundation.

Assists with research development activities, including grant development and facilitating new research collaborations locally, nationally, and internationally with the Hayden Lab;

Provides overall coordination and management support for Dr. Hayden’s research, including conducting monthly citation reports, updating CV periodically, literature reviews, coordinate manuscript reviews, and maintenance of Dr. Hayden’s academic bio and webpages

Works closely with the Lab’s finance manager to coordinate and prepare multi-collaborator and team grants. May include literature reviews, gathering information and drafting text;

Occasionally acts as Laboratory representative in a liaison capacity with other research laboratories and other academic units;

Coordinates, edits and tracks content for the quarterly release of CMMT newsletters, under the guidance of the Director of Finance and Administration;

Assists with coordination of semi-annual, virtual presentations by CMMT Trainees for province wide outreach program.Communicates with educational leaders across the province to facilitate registration of participants.

Assists HR Manager and Director of Finance and Administration with ad-hoc projects, as required.

Performing other related duties as required.

Consequence of Error/Judgement

Failure to manage the laboratory financial resources could result in over-expenditure of the project grants that could comprise future funding requests. Poor fiscal management could also result in the termination of positions within the laboratory to make up the budget shortfall. Errors by this employee could have severe negative impacts on funding, employment and education.

Supervision Received

While this position has a dual reporting role to the PI of the lab as well as the HR Manager of the Centre, the incumbent will work under limited supervision and sets own priorities based on work load.

Supervision Given

May occasionally supervise work learn students.

Preferred Qualifications

Undergraduate degree in a relevant discipline. Degree in Science preferred. Minimum of two years experience or the equivalent combination of education and experience. Experience working with research and researchers within an academic community is strongly preferred, including familiarity with CIHR grants processes and research ethics (RiSE) for protocols an asset. Appropriate knowledge of UBC admin procedures preferred.

  • Familiarity with UBC financial policies an asset.
  • Familiarity with UBC Rise system for protocols an asset. Ability to maintain accuracy and attention to detail.Ability to analyze problems, identify key information and issues, and effectively resolve.

This position requires flexibility and the responsive to changing needs. Creativity in this role is required. Ability to prioritize and work effectively under pressure to meet deadlines. Strong organizational skills are critical.Ability to anticipate problems and issues and plan ahead.

Ability to take initiative and be a creative problem solver. Ability to effectively use Outlook, MS Word, MS Excel, MS Powerpoint at an intermediate level. Ability to prepare effective grant applications.Ability to work effectively independently and in a team environment. Ability to exercise tact and discretion. Confidentiality essential. Ability to exercise sound judgment. Ability to develop and maintain cooperative and productive working relationships. Ability to communicate effectively verbally and in writing.

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