Undergraduate Program Administrator, Department of Chemical and Petroleum Engineering, Schulich School of Engineering 166 views


Position Overview

The Department of Chemical and Petroleum Engineeringin the Schulich School of Engineering is currently seeking a Full-time Temporary Relief Undergrate Program Administrator for approximately 1 year.

Reporting to the Operations Manager, the Undergraduate Administrator administers all undergraduate processes at the department level. The incumbent will have frequent interaction with the Associate Head of Undergraduate Studies, Department Head, as well as faculty members and staff.

Working within a framework of established policies and procedures, the incumbent will be required to use a high degree of initiative and independent judgment to ensure accuracy and that deadlines are met. Strong organizational and communication skills are required as all tasks performed require close attention to detail and consistent follow-up. They will work closely with the Engineering Student Center and other SSE administration.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Ensure examination preparation, procedure, and grade collection to comply with University policies and regulations
  • Collection of final examinations, grade sheets and seating lists, and ensure grades are entered and approved at end of each semester
  • Work with the Disability Resource Centre regarding mid-term and final examination requirements for all students who have been granted special accommodations by the DRC within the department
  • Responsible for course textbooks orders, desk copies and examination materials for each semester
  • Collaborate with instructors to the schedule midterm examinations ensuring there are no conflicts between courses
  • Coordinate the administration and collection of USRIs for department each semester
  • Collect course outlines at the beginning of each semester for approval and maintain electronic course filing system
  • Responsible for scheduling, without conflict, the laboratory space available within the department
  • Provides administrative support to academic staff for Com-Media requests and room scheduling
  • Collaborate with the Associate Head of Undergraduate Studies to ensure accurate completion of undergraduate timetables, and inputs timetable into PeopleSoft on an annual basis
  • Responsible for problem solving and determining solutions regarding timetabling and scheduling
  • Maintain instructor timetables and laboratory timetables (update and revise as necessary)
  • Collaborate with instructors to book rooms for each course, prepare graduate timetables and enter the timetables into PeopleSoft on an annual basis
  • As Department accreditation administrator manages the accreditation process for the department, including interpretation and application of the accreditation guidelines

Qualifications / Requirements:

  • Post-secondary business administration certificate
  • Minimum of 3-5 years of experience in a business environment, or, a combination of education and relevant experience, preferably in a university environment
  • Excellent computer skills with demonstrated knowledge of MS Office applications
  • Experience using Peoplesoft or a similar program is considered a strong asset
  • Demonstrated strong organizational, communication and interpersonal skills
  • Ability to work independently and as part of a team

Application Deadline: April 15, 2021

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Schulich School of Engineering visit Careers in the Schulich School of Engineering.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

To help us with our recruitment effort, please indicate in your cover or application letter where (vacanciesincanada.ca) you saw this job posting.

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