Competition posting date: 2021-04-19
Competition closing date: 2021-04-23
Ottawa, City Council, Elected Representatives
1 Full-time Temporary Position (until November 14, 2022) – 35 hours/week
Affiliation: Non Union/Non MPE
Salary: Commensurate with experience; competitive salary and excellent benefits package
Location: 110 Laurier Avenue West
Category: Current Opportunities
Employment Group: Administrative/Customer Service
Job Summary
Under the general supervision of the Executive Assistant, the Councillor’s Assistant II will provide a comprehensive range of services in support of the Councillor and the Councillor’s office.
Description of Responsibilities:
The Councillor’s Assistant II is responsible to the Councillor’s Assistant V, VI or VII for providing administrative assistance as required by the Elected Official.
Responsibilities may include maintaining existing filing systems, preparing documents for distribution, photocopying, sorting mail, assisting with data collection, updating and maintaining spreadsheet, liaising with other community stakeholders, processing routine correspondence, and completing other administrative duties.
The Councillor’s Assistant II may be asked to assist with community events, communications, constituency case work, and other tasks as assigned by the Councillor or supervising staff member.
Education & Experience
Post Secondary School Diploma
A minimum of 6-months experience in providing administrative services is required.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Language, Certificates & Licenses
English oral, reading, writing required
A valid Ontario unrestricted “G” class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated.
Knowledge
General knowledge of City administrative structure and services
Knowledge of Microsoft Office
Office systems and procedures
Competencies & Skills
Excellent interpersonal skills
Attention to detail
Ability to effectively work independently and within a team
Energetic, motivated, and a self starter
Deals effectively with the public, senior management, media and other levels of government effectively and with tact and diplomacy
Strong ability to multitask and take on a variety of assignments, adjusting priorities as required
Excellent written and oral communication
Apply Now
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