EXECUTIVE ASSOCIATE

Job Description:
EXECUTIVE ASSOCIATE

MARKETING AND COMMUNICATIONS

NorQuesters are difference makers and we’re searching for someone dedicated to making a difference to join our Marketing and Communications team as an Executive Associate. This role will support the Associate Vice President (AVP) of Marketing and Communications and will provide a full range of business administration duties. The ideal candidate will be able to keep organized and organize others in a fast-paced environment, have a natural ability and interest to seek out and learn new things, and have a proactive approach with a high level of initiative to lead from where they are. We’re looking for someone to find ways forward, so someone with a tendency to think analytically and provide innovative solutions to every day problems will excel in this role.

In addition to providing support to the Associate Vice President, this role will be an integral part of the Marketing and Communications team and will need to apply excellent interpersonal skills, relationship building and communications with the team and other internal and external stakeholders. This is an exciting and fast-paced environment and someone with a proven ability to thrive in that type of environment will find this role rewarding.

HOW YOU’LL MAKE A DIFFERENCE

Coordinates activities related to the AVPs business schedule and calendar; assesses meeting requests, redirects requests where appropriate; and prioritizes meetings.

Gathers information and prepares meeting packages for the AVP ensuring background-related material is available and sends out meeting agendas.

Maintains and monitors a listing of assignments, meetings, action item requests and ensures timelines are met in a proactive way.

Provides a full range of administrative support for Marketing and Communications projects, including supporting on monitoring and managing tasks and timelines, technical support (sorting, filtering and cross-referencing data) with large spreadsheets, and coordinating (paper and digital) file storage and records management.

Prepares expense claims, codes and ensures appropriate authorization for invoices, reconciles monthly credit card statements, and creates journal entries for the AVP and managers within Marketing and Communications.

Reviews monthly financial reports, prepares monthly variance analysis and follows up on inaccuracies.

Prepares contract control forms to support contract management requirements and tracks contracts.

Manages the day-to-day administrative functions for the Marketing and Communications office including inventory and ordering for office requirements.

Organizes administrative process workflows such as vacation, travel, expense claims, procurement, etc.

WHAT YOU BRING

Two year post-secondary diploma, preferably in office or business administration.

3-5 years of senior administrative assistance in a fast-paced professional environment.

Advanced Microsoft Office Suite skills, particularly with Microsoft Excel, Outlook, Teams and SharePoint; as well as other web-based applications.

WHAT MAKES YOU A DIFFERENCE MAKER

Excellent time and project management skills.

Proven ability to effectively prioritize and manage time commitments

Resourcefulness and strong ability to work independently with minimum of supervision; take initiative and be proactive in work approach.

Excellent interpersonal skills: ability to work collaboratively and build/maintain relationships with other stakeholders, including all levels of management, staff, external contacts and customers.

Attention to detail and strong analytical and problem-solving skills.

A high level of sound and independent judgement, reasoning and discretion.

Positive attitude, strong team player and a high degree of personal professionalism.

Ability to maintain strict confidentiality at all times.

Excellent written and verbal communication skills.

SALARY: $50,782 – $65,977 reflective upon what you bring. AKA your education and experience. Plus, immediate access to our great pension and benefit programs.

NorQuest College offers flexible work options that include working on campus, working from anywhere or a blend of both!

COMPETITION NUMBER: 2021-2964

CLOSING DATE: Open until a suitable candidate is found.

APPLY TO BECOME A NORQUESTER: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

Difference Makers. If we were to describe what NorQuest College is, we’d say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.

So how do we make differences?

We empower NorQuesters. When it comes to working, it’s up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs—lead from where you are, be dependable, find ways forward—to name a few, but how you do that is your choice!

We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.

We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Metis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.

And that’s a snapshot of how we are Difference Makers. But there’s so much more to us and we invite you to explore further!