To support the daily administrative operation of the graduate program in Chemistry. This includes responding to inquiries regarding program policies and procedures, overseeing and monitoring registration, administrative coordination of program admissions, course offerings, organizing oral exams, convocation and reporting grades
Education:
Community College Certificate in administrative processes/business or an equivalent of 2 years’ recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Experience:
Two (2) years’ recent administrative experience in an academic environment. Also required is experience with scholarship coordination support, working with students and organizing administrative processes ? registration/enrolment, oral exams, supervisory committees, convocation, calculating funding requirements, providing service to students in an on-demand, customer-service-oriented environment, preparing materials and responding in-person, email and telephone enquiries and web-page maintenance. Preference will be given to candidates with graduate student service.
Skills:
- Competency using the following software: Windows, intermediate MS Word, advanced MS Excel, and experience working with a student information system or similar online database.
- Working knowledge of ARMS and CUPE Hiring system or similar systems.
- Knowledge of academic graduate studies policies and procedures.
- Able to understand graduate student funding policies.
- Ability to deal courteously and effectively with others in a professional manner, including tact and diplomacy, is essential.
- Ability to maintain confidentiality.
- Excellent communication skills both written and verbal, including the ability to obtain and provide information in a clear and concise manner.
- Impeccable attention to detail and accuracy are essential.
- Excellent organizational skills including ability to set and meet competing deadlines ability to work independently and as an effective member of a team.
Additional Notes:
- Must be punctual and reliable.This position requires the candidate to produce a verification of degree(s), credentials(s) or equivalencies from accredited institutions and/or international equivalents at the time of interview.Hours of work: 8:30am to 4:30pmSummer: Same Occasional overtime will be availableVacation restriction: Late August/early September. Vacation to be coordinated by the Operations Manager
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As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. this is referred to as the ‘Posted Date’ on the job the posting. This applies to YUSA-1 internal and YUSA-1 Concurrent postings. Please refer to the ‘Posting Intent’ on the job posting.
If not filled by an employee in the YUSA-1 bargaining unit, employees in the YUSA-2 bargaining unit who have applied within the first 5 days from the ‘Posted Date’ will be given preference.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
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York University employees must apply to jobs through the Employee Career Portal – YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.
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