Competition No. – S110744469
Posting Date – Apr 23, 2021
Closing Date – Apr 30, 2021
Position Type – Full Time – Grant Funded
Salary Range – $46,627 to $62,954 per year
Grade – 07
Hours – 35
This competition is open to all applicants however internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates.
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
The University-Community Partnership “21st Century Tools for Indigenous Languages” (coordinated by the Alberta Language Technology Lab, ALTLab), and the Canadian Indigenous Languages and Literacy Institute (CILLDI) are seeking a dynamic individual to join the team as a full-time Administrative Assistant in the Department of Linguistics at the University of Alberta.
Occasional evening or weekend shifts may be required.
Duties:
General Project Administration:
Coordinates and tracks on-going Partnership/CILLDI operations, commitments, and deadlines.
Actively engages with a diverse set of academic, NGO, and Indigenous Partnership organizations and individuals.
Coordinates Partnership and CILLDI communications.
Initiates the recruitment, selection, and hiring of casual and temporary support staff (students and non-students) in accordance with U of A policies and procedures.
Initiates payroll/timekeeping activities.
Coordinates travel arrangements, such as flights and accommodations, and organizes itineraries.
Oversees expense claims from students, guests, collaborators, directors, which are processed in accordance with U of A policies and procedures.
Coordinates development of reports arising from the activities of CILLDI and the Partnership.
Coordinates overall project financial administration:
Creates or arranges for up to date financial forecasting/reporting, and monitors expenses closely.
Works with the U of A financial teams to ensure fund transfers between sub-grants are processed.
Assists in preparing and processing expense claims at the Partnership and CILLDI levels.
Arranges project activities and events:
Coordinates regular/weekly meetings with core project members (Partnership meetings, ALTLab meetings, project cohort meetings, CILLDI stakeholders and organizers).
Coordinates major meetings with broader/external project members (e.g., Computational Workshops for Indigenous Languages, CWILs, CILLDI Summer School), many of which take place during the summer months, and may require irregular hours and evening or weekend availability.
Engages with and provides direct support to Indigenous Elders, instructors, students, pupils, and other community members at CILLDI summer schools and in the delivery of CILLDI-On-the-Road and online courses, including with contracts, course registration, housing, tuition payments, and other logistical matters.
Engages with and provides direct support to Indigenous Elders, Instructors,and those Indigenous individuals associated with the Partnership and its Indigenous Partner organizations.
Serves as an Executive Assistant to the Directors:
Manages calendars, schedules appointments, and organizes meetings.
Books meeting rooms/equipment, arranges catering, distributes agendas, collects and ensures relevant materials available to meeting participants in a timely fashion.
Orders and maintains supplies and prepares mail outs and sends/accepts courier packages.
Ensures Partnership/CILLDI office equipment such as printers/copiers are maintained.
Qualifications
Minimum High School Diploma; Bachelor’s and Master’s degrees with an emphasis in Linguistics or Indigenous languages, would be an asset
Experience in project coordination and administration (e.g. academic, student or [non-academic] community organizations); proven experience in research administration would be an asset
Extensive experience in engaging with Indigenous communities/persons
Demonstrated knowledge of linguistics and familiarity with Indigenous languages
Excellent communication,computer and organizational skills, as well as attention to detail
Please use the Apply Online link below. Please provide a cover letter as well as curriculum vitae outlining your competencies concerning the position, also include the names and contact details of at least two referees that we may get in touch with for more background information.
How to Apply
Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
Apply Now
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