Administrative Assistant

Northern Lakes College has the following temporary full time position available at our

High Prairie campus:
Administrative Assistant

Reference #NLC-1878

Salary: $41,424 to $49,188 per year

May 26, 2021 to May 31, 2022

Qualifications:
College certificate in office administration or equivalent certification;

Two to three years of experience within an office environment requiring similar duties;

Highly skilled with MS Office including: MSWord, Excel, Access, PowerPoint Outlook and Explorer;

Excellent communication skills.

Successful candidate must provide college or university transcripts and proof of valid driver’s license to Human Resources prior to commencement.

For complete details on this employment opportunity, visit us online at: www.northernlakescollege.ca click on Careers

Please submit a resume quoting the reference number NLC-1878 to:

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB T0G 2A3

Or fax resume to: 780 849-5881

Closing Date: May 10, 2021

Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

Position Description

Administrative Assistant, Campus

Nature and Scope of Work

Reporting to the Chair, Academic Upgrading this incumbent is responsible to provide administrative support to the Campus programs and other programs as required. Responsibilities include: computer use, reception, assistance to University Studies faculty and program advisors, purchasing and general office services.

Duties and Responsibilities

Direct calls to the appropriate staff. Must know the duties of others in College.

Acquisition of supplies for program areas. This includes preparing the purchase orders, ordering and distributing the supplies. Keeping an inventory of basic office supplies.

Properly code invoices for signature.

Filing information in a manner consistent with the College Records Management procedures. Ensure confidentiality of all documents.

Answer basic inquiries from staff, students, and the public. This is done in person, on the phone or by email.

Operate office equipment; computer, fax, photocopier, telephone, printer.

Electronic input of final course marks for all University Studies courses

Set up and maintenance of student attendance tracker for students

Coordinate CCP student contacts, registrations and orientation

Collect course and instructor evaluations for fall, winter, spring-set-up, dissemination to student class lists, collection, amalgamation and distribution of reports

Set up and maintenance of student class lists for other programs taking courses

Produce word processing and spreadsheet documents for the program areas.

Entering and retrieving information from the Student Information database.

Input updates to Master Program Plans.

Sort and properly distribute the incoming and outgoing mail.

Liaise with Finance department to reconcile invoicing issues.

Knowledge, Skills and Abilities

Excellent communication skills, both verbal and written • Time management skills.

Good computer knowledge; especially MS Office, email.

Keyboarding skills of 40+ wpm.

Good proof-reading skills.

Must work closely with students and the general public.

Qualifications

College certificate in office administration or equivalent certification

Two to three years of experience within an office environment requiring similar duties

Highly skilled with MS Office including: MSWord, Excel, Access, PowerPoint Outlook and Explorer

Excellent communication skills