Co-op Coordinator

Staff – Non Union

Job Category

M&P – AAPS

Job Profile

AAPS Salaried – Cooperative Education, Level B

Job Title

Co-op Coordinator

Department

Program Support | Administrative Leadership 1 | Science Co-op Programs | Faculty of Science

Compensation Range

$5,361.58 – $7,723.67 CAD Monthly

Posting End Date

May 6, 2021

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary

Coach, counsel and prepare undergraduate and/or graduate Co-op students for the workplace. To develop, market, and promote Work Integrated Learning related work placement programs to new and existing local, national and international employers, professional associations and other institutions.

Organizational Status

Reports to the Director of the Co-op program. Works closely with other Co-op Coordinators, Program Assistants and Faculty members. Liaises with other University staff as appropriate for program delivery and promotion. Delegates work to program assistants as needed.

Work Performed

• conducting surveys to evaluate effectiveness of these workshops;
• designing, preparing and delivering Co-op orientation and information session;
• conducting Co-op in-take interviews and determining candidate suitability for admission to the Co-op program.
• assessing on-going participation of students in the Co-op program as per Program’s terms and conditions;
• conducting in-person and on-line site visits;
• evaluating student performance in the workplace to ensure they are meeting employer needs and resolving any performance-related issues;
• coaching and assisting student to find academic-related work placements; checking resumes and cover letters, conducting mock interviews and providing one-on-one guidance and counselling;
• determining technical content of marketing materials;
• maintaining involvement in professional associations in the areas of Co-operative Education and Work-Integrated Learning;

• researching and identifying potential clients in the industry, government agencies and institutions (local, national and international) ;
• initiating, building and maintaining employer relationships to develop jobs for the Co-op students
• developing and monitoring academic-related work placements;
• determining employer requirements, evaluating suitable candidates and facilitating the hiring processes;
• attending professional societies and industry trade shows;
• evaluating and grading student work-term and experiential reports;
• advising employers on requirements and availability of government funding;
• reporting on student placement programs;
• liaising with various departments and faculty members, supporting and participating in co-op related activities of the department;
• seeking growth and advancement in student participation and employer relationship; and performing other related duties;
• developing and maintaining relationships with UBC Science Co-op alumni.

Consequence of Error/Judgement

Implications of decisions or advice may hinder students’ career development and growth, damage to credibility of the program and poor relations with students, employers and faculty.

All Science Co-op employees are required to comply with UBC’s information security policies and procedures. Failure to do so may result in a serious information security breach, which will cause harm to the University and third parties.

Supervision Received

Reports to the Director of the Co-op program.

Supervision Given

Provides supervision to the Program Assistant.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or then equivalent combination of education and experience.

An undergraduate degree in Computer Science or Mathematics or Statistics is highly preferred.
Thorough knowledge of and experience with Co-op programs or Human Resource Management required; previous Co-op experience and marketing experience an asset.
Software industry related experience, either locally or internationally, is preferred.
Experience with designing, development, and delivery of pre-employment training programs.
Excellent computer skills required.
Effective oral and written communication, interpersonal, marketing, presentation and organizational skills.
Ability to work both independently and a demonstrated ability to work within a team environment is essential.
Conflict resolution skills.
Ability to provide quality service to customers in a courteous and professional manner.
Ability to effectively multi-task and prioritize routines daily work and long-term projects.
Valid BC driver’s license and ability to travel required.