Community Outreach Assistant and Admin. Assistant

HOURS:

• 35 hours per week
• This is an 8-week contract

Community Outreach Assistant

• Consistently demonstrates empathy and concern for clients/families
• Provides emergency food hampers to clients as directed by counsellors/caseworkers or supervisor
• May assist in the maintenance of client files and statistical records, as directed
• Assists in the organization, maintenance, and general cleanliness of the Food Bank and/or Meal Centre, etc.
• Receives (and/or declines) and sorts/organizes non-monetary donations or purchased products following standard procedures
• May be responsible for ensuring safe handling of hazardous materials
• Arranges for discarding of items that are not usable in accordance with policy
• May direct work of volunteers assisting in the Food Bank

Administrative Assistant

• Drafts and types correspondence (e.g. letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines
• Performs general office duties such as answers and screens telephone and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries
• Builds and maintains databases (e.g. employee/volunteer information, contact lists, inventory, hours worked); maintains input into Salvation Army Management Information System – S.A.M.I.S.
• Drafts and prepares presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval (e.g. power point presentations)
• Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes
• Schedules or keeps track of supervisor’s calendar; makes travel arrangements; changes arrangements and provides reminders including support documentation
• Opens and distributes in-coming mail and processes out-going mail which may be of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
• May order all stationery supplies and maintain adequate office supplies and other supplies as needed (e.g. kitchen or lunchroom supplies); may maintain postage meter supply; may arrange for maintenance of office equipment
• Prepares and receives all paper work for various projects and processes (e.g. community service orders, ministry unit annual reviews)
• May handle and maintain petty cash and prepare receipts/invoices for customers or donors
• Performs other duties as assigned
• NOTE: Not all incumbents perform all of the duties described above but perform a similar range of duties

• Must be a youth between the ages of 15 – 30.
• A willingness to adhere to a dress code of modesty, neatness, and cleanliness.
• An understanding of and support for the Mission Statement of The Salvation Army in Canada.
• The successful applicant must have, or be willing to obtain, a criminal record check,
• Minimum Prior Experience: The successful candidate must have up to three months prior experience, including life skills.

Successful candidates, prior to hiring, may be required to provide:

• Background check consent
• A clear vulnerable sector screening
• A clean drivers abstract
• Completion of our online Armatus Abuse Training and required Health and Safety training