ADMINISTRATIVE STAFF SPECIALIST III

May 5, 2021

ADMINISTRATIVE STAFF SPECIALIST III

Department of Geography

(Contractual to May 13, 2022)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

The Administrative Staff Specialist III will perform responsible professional work in providing administrative direction to the Department of Geography. The incumbent will be responsible for overseeing administrative operations and advising the Department Head on a variety of management issues and recommending appropriate courses of action; and coordinating and supervising administrative activities including research, purchasing, accounting, budget, academic support, student, and human resource activities for a large department. Duties include: developing budgets, including assisting faculty members in budget development and maintaining comprehensive records of finances and accounts; coordinating research related activities with faculty and personnel across campus to facilitate post award administration of the Department’s significant research program and managing the financial component of the program; coordinating and managing operating and special purpose accounts; reviewing and approving all financial transactions and preparing monthly financial updates; preparing annual, analytical financial, and statistical reports; coordinating human resource activities including recruitment, payroll, leave management, exit management, and collective agreement administration; supervising staff, providing administrative support and services, as required; coordinating graduate student payroll and administering baseline and TA budgets; overseeing fixed asset and space inventory activities; assisting with the departmental teaching plan, preparing course class schedule audits, and tracking faculty teaching loads and banked time credits; recommending administrative plans and procedures to contribute to the effective management of the Department and developing, recommending, and implementing new systems, policies, and procedures, as required; maintaining considerable contact with officials within the University regarding departmental administrative and research activities; and other related duties as required.

QUALIFICATIONS

Considerable experience (3-5 years) in progressively responsible administrative positions; graduation with a university degree in business, public administration, or organizational management; or any equivalent combination of experience and training. Experience managing a large research program and administering grants and contracts funded by a diverse group of funding agencies is an asset. Knowledge of Banner Student, Banner Finance, Banner Human Resources, and Microsoft Office Suite, as well as familiarity with University policies and procedures are an asset. Well-developed analytical, negotiation, problem solving, and communications skills are essential.

SALARY $57,146 – 77,923 per annum (Management and Professional)

CLOSING DATE May 19, 2021

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.