Director of Corporate Affairs
Reporting to the City Manager and accountable to Council, the Director of Corporate Affairs is a statutory position with duties set out under The Cities Act and identified in The City Administration Bylaw.
Administratively, the Director of Corporate Affairs is an integral part of the City’s senior management team, providing strategic and operational leadership. The Director of Corporate Affairs is in continuous communication, both written and verbal, with stakeholders and a liaison with Council, council boards and committees, staff, and the public. The Director of Corporate Affairs ensures that Council, council boards and committees, quasi-judicial boards have the required information to make decisions and ensures that those decisions are recorded.
The position is responsible for providing governance and legislative support to City Council, Committees and Administration; the preparation, maintenance, custody, and management of official city records; administering municipal elections; payroll and benefits administration.
Standard office hours are required, along with work on nights, weekends, holidays, as necessary.
POWERS, DUTIES AND FUNCTIONS OF THE DIRECTOR OF CORPORATE AFFAIRS
The Director of Corporate Affairs shall:
Direct the preparation, maintenance and custody of official records and documents of City Council and its committees, including minutes of City Council, committees, bylaws, leases, contracts, agreements, and other corporate documents.
Assist with research into and interpret applicable provincial legislation, regulation, municipal bylaws, and policies and provide recommendations.
Provide procedural advice for orderly proceeding of meetings.
Facilitate activities for bylaw review, drafting, and editing with employees across the organization, ensuring cross-organizational consistency and compliance with standards.
Summon meetings of Council, prepare, and distribute agendas as appropriate. Attend all meetings of Council and committees, aid, and advice on procedural matters, ensuring that all legislated requirements are adhered to, and acting as Clerk of City Council.
Ensure that all resolutions, decisions and other proceedings of Council and its committees are recorded accurately and that all decisions are transmitted to the proper authorities and interested citizens.
Ensure that the City of Melfort adheres to The Local Authority Freedom of Information and Protection of Privacy Act requirements.
Ensure that municipal elections are administered per the requirements of The Local Government Election Act.
Execute, under Corporate Seal, all corporate documents and maintain custody of the Corporate Seal.
Responsible for processing the City’s payroll, administering employee group benefits, and adhering to reporting requirements.
Guides Staff in HR matters, appointed as a member of the City’s Negotiating Committee.
Maintains and updates the City’s website, Facebook and assists other team members in communicating on behalf of the city.
Acting City Manager in the absence of the City Manager.
Perform such other duties as required by statute, bylaw or otherwise assigned by the City Manager and Council.
CORE COMPETENCIES
Always demonstrates reliability and integrity by following City guidelines, standards, regulations, and principles.
Embraces change and adapts, and responds to new and changing conditions, priorities, technologies, and requirements.
Strong organizational and time management skills, working effectively under the pressure of time limitations and constraints.
Works cooperatively and effectively with others to reach a common goal, fostering a collaborative work environment.
Communicates effectively, transmitting information with consistency and clarity to citizens, Council, colleagues, and administration.
Understands and operates effectively within both the political environment of the Corporation and the community, diplomatically handling challenging situations.
EDUCATION, CREDENTIALS AND EXPERIENCE
The ideal candidate will have the following education and credentials:
A college diploma or university degree in public administration or a related field is desirable.
A Certificate in Local Government Administration or Advanced Local Government Authority would be considered an asset.
Five years of experience in a municipal government environment.
An equivalent combination of education and experience may be considered.
SALARY RANGE
$90,232.00 – $112,790.00
To explore this opportunity, please email your resume, marked “Director of Corporate Affairs Confidential,” to [email protected]
The City of Melfort thanks all prospective applicants; however, only those selected for an interview will be contacted. The competition will remain open until the position is filled.
Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 5 years or more
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