Business Office Assistant

The Business Office Assistant supports the Vice Chancellor of Finance and the Director of Finance and is responsible for daily operations of the Business Office.

MAJOR RESPONSIBILITIES:

• Provide quality customer service to students, faculty, and staff by serving as the main contact for the Business Office
• Accept and apply cash/check payments for student or third-party payments
• Assist students with navigating MyIvy and Bank Mobile sites to obtain balances, payment options, etc.
• Assist with all aspects of the Business Office to include daily review of all cash receipts, cash receipt forms, and ensure cash transfers are in accordance with College policy.
• Complete bank deposits and required tracking sheets.
• Balance cash drawer on a daily basis.
• Provides review of pre-collect and collection reporting.
• Assist in the timely invoicing for all campus student and third-party accounts, including, veteran affairs, TEACH, skills training partners, AYD, etc.
• Apply accurate student account and sponsor coding when needed.
• Review and take action on system generated and Systems Office reports daily.
• Analyze reports to determine amounts to be invoiced to sponsors.
• Communicate and follow up with employers or customers that have delinquent balances. Escalate delinquencies as appropriate.
• Complete vendor applications and utilize external vendor systems for purposes of submitting invoices and generating payments for receivables.
• Assist with communications, interactions, and problem-solving involving student accounts.
• Perform general office duties such as counter service and answering telephone.
• Maintain proper internal contracts and compliance of College policy and procedures.
• Perform other duties as assigned.
• Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Director of Finance

SUPERVISION GIVEN: None

COMPENSATION: $17.02 per hour/Full-Time position

EDUCATION AND EXPERIENCE:

• High school diploma or equivalency is required. Associate’s degree preferred.
• Three years of work experience in accounting and or a business-related field required.
• Accurate keyboarding skills, proficiency in Microsoft Excel and Word, and business math are necessary.
• Must be flexible, able to maintain confidential information, and deal effectively with students and staff in a courteous manner.

OTHER REQUIREMENTS:

This is an on-campus position. Normal work hours will be when the campus student services office is open, typically Monday – Friday 8:00-5:00pm, but may include alternative hours on occasion.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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