Admissions Officer

Department Information

Aurora College’s mission is to demonstrate leadership in the delivery of relevant and meaningful education and research rooted in strong connections to Northern land, tradition, community and people.

Job Information

The Admissions Officer is responsible for providing admissions, registration, and enrolment services in addition to student records management for students and staff at Yellowknife North Slave Campus. The incumbent also provides front-line administrative support services to students and the public attending Yellowknife North Slave Campus including invoicing and taking payments. The incumbent interacts on a regular basis with students as well as with the Registrar, Associate Registrar, Campus Director, Student Services staff, Program Managers, and Finance staff. The timely, efficient and accurate management of his/her responsibilities has a direct impact on potential students becoming students and on existing students’ ability to successfully complete their programs. He/she works within the context of Aurora College’s policies and procedures, the Aurora College Act and the GNWT’s policies and guidelines, including Student Financial Assistance Guidelines.

The Admissions Officer processes all applications, ensures that acceptance and rejection notifications are issued, and develops and maintains accurate and current student academic records and files for all students. The Admissions Officer processes approximately 2,000 full-time and part-time applications for admission each year. The incumbent is also responsible for coordinating the review of student ·applications with program managers as well as coordinating placement testing with appropriate Aurora College personnel.

Located at Yellowknife North Slave (YKNS) Campus, the Admissions Officer reports directly to the Registrar, with day to day functional reporting relationship to the Director, YKNS Campus. There are two Admissions Officers at YKNS Campus who collaborate and share responsibilities for all student records management, application processing and enrolment processing. The two Admissions Officers are further responsible for frontline reception services and directing students and the public to appropriate services and personnel. This includes managing the main campus telephone line and toll-free phone line. Additionally, the two Admissions Officers share day to day responsibility for receiving payments and processing revenues received in accordance with financial processes and policies in the Aurora College computerized financial accounting system.

Critical Knowledge, Skills and Abilities:
Knowledge of records management procedures to secure, maintain and archive files.

Knowledge of standard financial administration, accounting and bookkeeping practices.

Demonstrated interpersonal communication skills to work effectively with students, staff and the public.

Proven time management skills, organizational skills and managing competing demands and priorities.

Proven ability to work independently with minimal supervision.

Typically attained by:
Diploma in Business Administration or Office Administration.

3 years progressively responsible records management, financial administration, public registration experience within a program or service delivery field.

GNWT Inquiries

Inquiries Only:
Department of Finance

Government of the Northwest Territories

YELLOWKNIFE CENTRE 5TH FLOOR

BOX 1320 YELLOWKNIFE NT X1A 2L9

Tel (867) 767-9154 Extension 14106

Fax (867) 873-0445

[email protected]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.