Finance Associate

Full-time Contract

Ontario Colleges Library Service (OCLS)

Job Type

Full-time (37.5 hrs. per week) Immediate 6+ months contract

Position Description

OCLS is a not-for-profit organization, funded by the Ministry of Colleges and Universities (MCU) to support the publicly assisted colleges and their libraries in Ontario. We have a reputation for strong financial management and the college libraries trust us to manage over $7M of their funds annually. We are looking to engage an experienced Finance and Accounting Associate to cover a staff leave. The Finance Associate is accountable for undertaking a wide range of accounting, finance, and administrative duties for OCLS, with support from a third-party financial services partner and consultant. Duties include reviewing, recording and tracking revenue and expenditures; preparing invoices for payment; preparing journal entries; creating and maintaining financial transactions/reports; undertaking financial analysis; preparing financial reports and forecasts; assisting with year-end activities and annual audit; monitoring banking functions, and maintaining various financial records. This position works with sensitive and confidential budget and salary information. This would be an excellent career opportunity for a self-directed individual with a solid foundation in finance and accounting.

Key Responsibilities include:

Finance/Accounting/Banking

  • Responsible for the accuracy and completeness of revenues and expenditures related activities
  • Review monthly documents provided by financial services provider and take corrective action when necessary
  • Prepare journal entries as needed
  • Perform monthly/quarterly account reconciliations and financial reviews to ensure accuracy
  • Prepare bank deposits and monitor bank transactions, balances and accounts
  • Prepare electronic transfers and U.S. dollar wire transfers as needed

Financial Analysis, Forecasting and Reporting

  • Monitor expenses, track financial data and provide regular variance analysis
  • Prepare regular financial reports and forecasts with support from the finance consultant

Budget and Audit Preparation

  • Assist in the development and preparation of annual budget
  • Review and update operating budget monthly
  • Assist in the annual year-end audit

Other Duties

  • Respond to inquiries and requests from staff, managers, customers and vendors
  • Provide general administrative support and other duties as requested

Desired Qualifications

The qualifications listed below are highly desirable but not necessarily mandatory. You are invited to demonstrate how your education, skills, knowledge, and experience would best fit this position in your letter of application.

  • A three year post-secondary degree, diploma or equivalent in Accounting, Finance; Business Administration
  • Minimum three (3) years financial office support experience
  • Experience working in a small business/not-for-profit accounting and finance environment using up-to-date computer applications and technology
  • Knowledge of standard accounting and finance processes and practices
  • Experience working with Navision (Microsoft Dynamic NAV) or similar accounting software
  • Advance skills using Microsoft Office 365, especially Excel, Outlook, Word, and meeting and collaborative tools (e.g. TEAMS and/or Zoom)
  • Proven ability to work both independently and as part of a team
  • Strong verbal and written communication skills including the ability to prepare financial reports
  • Superior organizational skills; ability to multi-task and plan effectively
  • Demonstrated commitment to outstanding customer service and excellent interpersonal skills
  • Effective analytical and problem-solving skills

What OCLS Offers

  • Competitive compensation commensurate with experience; the starting salary for this position is $30/hr., plus 2% in lieu of benefits, 4% vacation pay, and completion bonus
  • Small staff working in cross-functional teams
  • Flexible work arrangements; including working remotely
  • CAAT Pension Plan (optional)
  • Employee and family assistance program (EFAP)

Join OCLS in providing quality services to Ontario’s publicly assisted colleges and their libraries and learning resource centres. Visit our website (http://www.ocls.ca) for more details and view the OCLS Strategic Plan for our values, mission, and additional information.

Additional Information

OCLS respects, appreciates and encourages diversity. OCLS is an equal opportunity employer and strives to ensure that its hiring process meets the needs of all persons with disabilities. As such, OCLS will provide reasonable accommodation for any applicant, as requested during the hiring process.

Application Deadline

Applications must be received by May 25, 2021. Applications are reviewed as they are received.

Position Start Date

Immediate – June 2021

How to Apply

Interested and qualified candidates may apply by submitting a letter of application, current resume, and a list of three references in a single file labelled with “Your Name_#152” via e-mail to [email protected] quoting “Your Name – #152” in the subject line. Only those candidates selected for interview will be contacted.