Property Project Coordinator

Property Project Coordinators provide coordination and oversight of the design, construction, and renovation of properties operated by The Salvation Army throughout Canada. Property Project Coordinator is responsible for developing, reviewing plans in collaboration with design and architect teams, estimate project costs and budgets, consult with clients, manage relationships with contractors and vendors, develop and oversee schedules and timelines, manage site planning and compliance.

Develop and Review Plans:

• Collaborate with design and architect team, review plans for construction projects
• Review and approve /comment on project /contractor submittals
• Review and coordination of project specification and construction documents
• Ensure proper documentation is kept for all projects

Estimate Costs and Provide Oversight:

• Prepare detailed correspondence on assigned capital projects to various stakeholders concerning all aspects of capital projects.
• Prepare presentations to Property Board for project approvals and updates.
• Review and oversee all elements of capital projects from pre-design through to construction and warranty ensuring compliance with Salvation Army policies and ensuring that project budgets are not exceeded
• Responsible to review and report ongoing project status including capital expenditures as stipulated in the written contracts and to various external stakeholders and internally to TPS.
• Liaison with Divisional and Finance personnel as required.

Consult with Clients and Manage Contractors:

• Review and amend consultant and construction contracts.
• Support key stakeholders in understanding the implications of options and decisions.
• Effectively communicate at meetings with various stakeholders including government, contractors and local leadership before and during the project execution.

Oversee Scheduling and Timelines:

• Coordinate between multiple teams of contractors, internal and external resources, actively manage schedules and timelines to prevent delays and ensure that projects are on time and within budget
• Define project resources and deadlines dates
• Prepare project schedules and coordinate work assignments
• Ensure THQ/Property Department policies and procedures are followed.
• Ensure that legislative and regulatory requirements have been identified and followed.
• When not traveling, work completed principally at office with flexible telecommuting offered once employee thoroughly competent in position.
• Travel 30-50% of the time, throughout Canada and Bermuda.

Education/Certifications:

• Must have a degree in architecture or building technology
• Project Management Professional (PMP) is an asset

Experience:

• Must have a minimum of 5 years’ experience in design and project management/contract administration of medium and large-scale construction projects.
• Knowledge of AutoCAD and related drafting software
• Expertise in budgeting and creating project timelines
• Experience with proposal management
• Demonstrated ability to organize multiple complex building projects at various stages of development.
• Proficient knowledge of Microsoft 365 software applications including Excel, Word, Power Point, Teams and Outlook.

• Attention to detail, problem solving and analytical skills.
• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Ability to communicate in French would be considered an asset.
• Valid Ontario Class “G” Driver’s license, own vehicle and current driver’s abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.
• Develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.