Education Council Assistant

Under the limited supervision of the Associate Registrar and in collaboration with the Education Council Chair, the Education Council Assistant is the regular point of contact, resource and recording secretary for Education Council and its standing committees. The Assistant performs a variety of administrative and support services for Education Council and its standing committees including the coordination and dissemination of Council information; preparation of routine and specialized administrative documents and correspondence; maintenance of records; organization and maintenance of calendars and schedules; coordination of catering; and responsibility for the efficient management of the day-to-day operations of Education Council.

The Education Council Assistant provides assistance on a wide range of issues within the scope of responsibility; coordinates the flow of information and documentation to and from these areas; prepares and distribute back-up materials for meetings and brings forward actionable issues. Performs other related duties as required.

Education and Experience

Completion of Grade 12 or equivalent plus graduation from an accredited post-secondary two year Diploma program. Over 4 years and up to and including 6 years of progressive, related experience. Experience in a post-secondary institution is an asset.

Skills and Abilities

• Ability to work effectively both independently and as part of a team with an aptitude for working in a collegial and collaborative environment
• Superior attention to detail and accuracy
• Responsive to and capable of providing timely communication on all issues of consequence
• Ability to synthesize data/information and develop/deliver findings and recommendations
• Excellent written and verbal communication skills
• Demonstrated ability to accurately record and transcribe complex meeting minutes
• Demonstrated initiative and creative problem-solver
• Highly developed level of integrity and discretion and able to maintain strict confidentiality and to handle sensitive issues with tact and diplomacy
• Must be flexible and able to manage high work volume and conflicting priorities to meet deadlines and have the ability to organize and prioritize tasks
• Strong customer service skills with ability to deal tactfully and diplomatically with internal and external contacts
• Competence and proficiency in the use of computer systems and software including Microsoft Office (Word, Excel, PowerPoint, Adobe Professional, Access and Outlook) and internet.

Core Competencies

• Collaboration & Collegiality
• Continuous Learning & Information Seeking
• Effective Interactive Communication
• Initiative
• Integrity & Accountability
• Student & Service Focus

Job Specific Competencies

• Works with Curriculum Management system vendor on maintaining currency of the Education Council forms. Works with the Associate Registrar, Systems and/or the Curriculum Management Software vendor on effective use of software and troubleshooting operational issues
• Provides training and support to users of the Curriculum Management system.

Preferred Qualifications

Desired Start Date 07/19/2021

Position End Date (if temporary) 02/24/2023

Schedule

Annual Salary/Hourly Rate $26.82 – $30.65

Appointment Type Support – Non-Regular Full-time

Special Instructions to Applicants

Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and Human Resources if they want a Union Observer during interviews and final selection of candidates.

Employee Group Support