Temporary Full Time Administrative Assistant – more than 1 required (Canada Summer Jobs)

The Administrative Assistant will assist the Receptionist with administrative tasks.

• Receives requests from current and potential community clients, Ministry Units, vendors, donors, and others via phone, email, or in-person contact. Responds or redirects each inquiry as appropriate
• Receives and distributes incoming mail; arranges for mailouts, couriers, or other required delivery methods.
•  Maintains filing systems for employee and operational files. Ensures files are up-to-date and contain all required elements
• Maintains driver support records (abstract, CVOR) are current and updated as required. Reports any discrepancies
• Performs general office duties: answers and transfers telephone calls, directs/responds to inquiries, greets, and assists visitors, photocopies/distributes materials, sends/receives fax/email material, files documents electronically and/or manually, as well as other data entry/paperwork tasks
• Ensures office supply and non-operational warehouse supply inventory levels are maintained. Track supply and usage and ensure re-orders are placed in a timely manner to eliminate item shortages
• Perform additional related duties as assigned

• This position is funded through the Canada Summer Jobs Program and the following represents the applicant criteria:
  • be between 15 and 30 years of age at the start of the employment*
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
• Proven attention to detail and the ability to follow legislation, directions, policies, procedures and well-defined steps
• Reliable, self-motivated and confidential
• Ability to work in a team setting as well as independently
• Good communication skills, both verbal and written
• Able to adopt a flexible work schedule during peak and / or seasonal times
• Excellent verbal and written communication skills
• Ability to perform several tasks concurrently with ease and professionalism
• Ability to understand and adhere to the Code of Ethics
• Able to work in a consultative, diplomatic and tactful manner
• Organizational / time-management skills to plan and manage the workload
• Respect for and understanding of The Salvation Army – its mission, culture, and values
• Be available for full 7 weeks of program

Successful candidate will be required to provide upon hiring:

• A clear vulnerable sector screening
• Participate in our online Armatus Abuse Training and Health and Safety training required upon hiring

HOURS: 30-40 hours a week

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process.  If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.