Director, Office of the Dean

Reporting to the Dean, President and CEO, the , Office of the Dean is a key strategic position within the Office of the Dean and works closely with the senior leadership team to ensure effective decision making and execution of organizational strategies across the organization to advance long term goals.

The Director, Office of the Dean will represent the interests and priorities of the Dean, President and CEO through effective communication, coordination and strategic integration. The Director, Office of the Dean supports the Dean, President and CEO as “trusted counsel” with a wide range of confidential, complex, and sensitive executive, advisory, government relations and strategic duties.

Responsibilities

Tasks may include but are not limited to the following:
Serve as trusted advisor, sounding board, and resource to the Dean, President and CEO and acts as a member of the senior management staff.

Directs and supervises the Unit staff; manage and maintain day-to-day activities and events and provides longer-term strategic direction.

Leads strategic initiatives to advance the School’s mission on behalf of the Dean, President and CEO, including helping to define and support NOSM’s strategies, operations, and business priorities.

Oversees the day-to-day operations, advancement and communication of the Dean, President and CEO’s strategic priorities and initiatives based on clearly defined goals, metrics and implementation plans.

Prepare presentations and develops Annual Reports for the Dean, President and CEO.

Works closely with the Dean, President and CEO and other senior leaders on projects and issues of significant impact to the school. Collaborates with key stakeholders to help identify and resolve issues of substantial significance that affect the overall functioning of the school.

Builds and nurtures relationships to serve as a resource and point of contact for senior leadership, faculty, staff, learners, and other key constituents to resolve complex issues and help move forward strategic priorities.

Participates in key meetings with faculty, leadership, and others. Accurately represent the position of the Dean, President and CEO in internal meetings and discussions to help drive understanding and move decision-making forward.

Builds relationships with key University partners and critical external bodies to advance operational goals and ensure sufficient and substantive information flow.

Facilitates decisions that senior staff need to receive feedback on from the Dean, President and CEO. Supports the needs of the staff in their ability to raise critical issues with the Dean and receive needed responses, guidance and decisions.

Fields and responds to requests to the Dean, President and CEO from academic and administrative portfolios. Oversee transfer of projects to other stakeholders as appropriate.

Assists in ensuring that the Dean, President and CEO’s meetings are effective with realistic objectives, appropriate preparation, and that the Dean is well-prepared. This may mean querying and pushing back with stakeholders, guiding others in their preparation for their interactions with the Dean, President and CEO, preparing agendas or appropriate high-level briefing materials for the Dean.

Works with Communications to revise speeches, correspondence, presentations, talking points, proposals, nominations for awards, and reports for the Dean, President and CEO as well as prepare own correspondence as the Dean, President and CEO’s representative.

Functions as a gatekeeper to assure prioritization of the Dean, President and CEO’s time. Responds to a wide variety of inquiries from internal and external stakeholders, faculty, learners and staff.

Represents the Dean, President and CEO in hiring key staff and senior administrators.

Performs all other duties as assigned.

Qualifications

Education

Master’s degree (preferably in business Administration, Public Administration / Public Affairs, Biological Sciences, Health Sciences, Organizational Development or other related field) from a recognized Canadian institution with accreditation or an equivalent combination of education and experience is required.

Project management and/or LEAN training

Advanced technical, written and computer skills to support administrative functions

Knowledge, Skills and Abilities

Minimum of seven (7) years of relevant experience in a senior leadership role, including significant management experience, preferably in a unionized environment

Experience working in an education setting or healthcare/clinical environment is considered an asset

Demonstrated knowledge of program support and experience with developing and implementing administrative and business processes is required

Additional knowledge of strategic planning, change management and academic programs is preferred

Excellent project management skills.

Proven expertise in higher education organizational functions

Exceptional emotional intelligence

Understanding of distributed decision-making processes

Outstanding communication skills (written, verbal and presentation)

Ability to set clear priorities and execute on them

Ability to accept and provide honest, clear and constructive feedback

Ability to manage differing opinions and conflicting priorities within a unified mission

Ability to represent the Dean with authority when necessary

High level of ethics, integrity, discretion and confidentiality

Demonstrated change agent with strong commitment to process improvement

Unyielding dedication to equity, diversity and inclusion

Conflict resolution skills

Strong leadership and interpersonal skills with a demonstrated ability to build effective working relationships with a wide variety of stakeholders

The ability to motivate staff to work collaboratively toward the goals of the office

Demonstrated strategic, analytical, organization and planning skills. Sound judgment. Detail-oriented and responsive

Advanced computer skills including proficient with Microsoft Word, Excel and PowerPoint

Ability to use high level discretion and maintain a high level of confidentiality

Ability to demonstrate highest level of professionalism and demeanor

Language

Must be able to communicate effectively in English and French (verbally, written and comprehension)

Indigenous language skills would be considered an asset

Interested candidates are invited to apply online or submit a resume along with verification of academic accomplishments quoting the competition number # 2021-1507-TC no later than August 18, 2021 at 4:00 PM to:

Northern Ontario School of Medicine

Attention: Human Resources

935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6

Email: [email protected]

Fax: (705) 671-3880