Administrative Coordinator

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Vision Statement
We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

Core Values
The Salvation Army Canada and Bermuda Territory has four core values:

Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

In The Salvation Army (TSA) Canada and Bermuda, the Territorial Candidates Department and the Human Relations Departments are committed to becoming and creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If that sounds like an environment in which you’d like to work, read on!

Position Summary

The Candidates/HR Administrative Coordinator position is a key support role in two departments and has a dual-reporting relationship to the Territorial Candidates Secretary and the Territorial Director of THQ HR & Staffing Systems.  This role will provide coordination and administrative support to 1) Salvation Army Officer Candidate recruitment & onboarding processes and projects, and 2) Employee recruitment & selection, onboarding & orientation processes.

The key areas of responsibility for this position are: 1) Candidates Department Administration & Coordination, 2)  Candidates Department Project Support, and 3) HR Department Process Administration and Coordination.  Specific duties include:

• Drafting clear and accurate correspondence, calendaring, and researching/responding to difficult inquiries on behalf of the Territorial Candidates Secretary
• Maintaining an accurate, accessible electronic and manual document management system
• Ensuring Candidates paperwork and forms are completed thoroughly and are placed in the appropriate workgroup/paper file etc.
• Ensuring manuals are updated on all platforms
• Supporting the administration of events (registration, flights, logistics, expenses)
• Scheduling meetings, preparing agendas and meeting reminders, creating and circulating minutes
• Coordinating travel arrangements, including for Officership Information Weekend
• Performing various accounting-related duties such as tuition fee collection, bank deposits, officer expense claims, check requests, audits, etc.
• Processing department invoices and reconciling department credit card statements
• Maintaining and enhancing Officer Candidate application process and files
• Providing administrative support to new and ongoing projects within the Candidates Department such as: the digital development of the candidate application process, Candidates Connect, Candidates curriculum development, etc.
• Uploading employee job postings on salvationist.ca and other job boards. Tracking related expenses and ensuring distribution of invoices as needed.  Obtaining translation services for French job postings as required.
• Conducting employee candidate phone interviews, reference checks and declines
• Developing recommendations to support administrative and communication process improvements
• Managing and maintaining employee recruiting documents and records (electronic files and hard copy files and contracts, backup, shared directories) efficiently and effectively, ensuring data/documentation integrity, and ease of reference or retrieval as required
• Sending onboarding welcome packages and orientation packages to new employees
• Processing new hire criminal records checks
• Assisting with new employee orientation events and logistics
• Participating in HR projects as assigned
• Communicating new hire and employee moves information for data input into payroll system
• Responding to general employee inquiries, redirecting to appropriate HR contacts as needed

• Post-secondary school education, preferably in Human Resources or Business Administration
• 2-3 years’ experience in a HR Coordinator or senior administrative position

• Superior attention to detail and process/process improvement
• Strong organizational skills and ability to prioritize tasks
• Proactive with ability to work independently with minimum supervision
• Proven sound judgement and an ability to exercise high levels of tact and diplomacy with confidential and/or sensitive information
• Excellent interpersonal skills
• Effective oral and written communication skills
• Ability work within the mandate of and support the Mission of The Salvation Army, exemplifying Christian standards of conduct
• Willingness to travel occasionally across the Canada and Bermuda as needed

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted. Internal Applicants, please advise your supervisor of your intentions prior to submitting your application.