The Salvation Army B.C. Boundless Vancouver Community Ministries                                    
                
                

        

    
          
    
        
        
            Published
            
                September 23, 2020            
         
        
        
            Location
            
                                        Vancouver, Canada                                    
            
                
                            
        
                
            Job Type
            
                                    Full-time (Contract)
                            
         
                
                
            Category
            
                                    British Columbia
                            
        
                
                
            Salary
            
                                    $18.75/hr                            
        
                
            Interested applicants must respond in writing to
            
                                    office@boundlessvancouver.ca                            
        
                
            Closing date
            
                                    October 15, 2020                            
        
                
            Street Address
            
                                    3213 Fraser St                            
        
                
            

    

        Description
        
                        HOURS:

Contract: Oct. 26th, 2020 to Dec. 24, 2020, Monday to Friday, 8:30 am – 4:00 pm



                

        Responsibilities
        
                        Position Purpose Summary:
Boundless Vancouver Community Ministries organizes The Salvation Army Boundless Vancouver Christmas Toy Shop for children and families. The Christmas Volunteer & Donation Coordinator works with our Boundless Vancouver team to organize our volunteers and coordinate donations for The Christmas Toy Shop and the Christmas Luncheon.
BASIC FUNCTIONS/RESPONSIBILITIES:
Volunteer Coordination: 

Works in conjunction with and in support of The Christmas Toy Shop by identifying and promoting volunteer opportunities
Recruit, screen, register & orient appropriate volunteers to fill positions
Process necessary paperwork, including Criminal Record Checks and volunteer agreement packages
Deploy volunteers to positions relevant to their interests and skills
Help orientate and supervise volunteers while they are deployed to their positions
Keep thorough records of volunteer information and hours of service for statistical purposes

Donation Coordination: 

Work in conjunction with and in support of the Christmas campaigns, identifying the financial and in-kind donation needs for Christmas distribution
Solicit financial and in-kind donations and correspond in a timely manner with individuals and corporate donors in the community; organize toy drives with companies and organizations in the community
Coordinate drop-off and pick up schedule with donors and driver(s)
Help coordinate with divisional Public Relations team for the Toy Mountain event
Relay donated items to the appropriate personnel for proper storage and distribution
Keep thorough records of donor information and donated items/amounts & maintain a positive relationship with our donors
Perform other duties as assigned

 
                    
                

        Qualifications
        
                        Education/Certifications:

Post-secondary education and work experience in fund-raising, donor relations, public relations

Experience:

One (1) to three (3) years of relevant experience, including experience working in customer service related fields

Required Skills/Knowledge:

Excellent organizational skills
Superior relationship building skills and the ability to interact with individuals at all levels in a confident, collaborative and professional manner
Proven ability to multitask
Be able to work independently; demonstrated self-starter and team player
Excellent verbal communication skills in person and on the phone
Excellent written communication skills
Proficient computer skills and familiarity with Google Suite and Microsoft Office
Ability to learn new software quickly and teach others
Be able to lift up to 30 lbs

 
PREFERRED SKILLS/capabilities: 

Valid BC Driver’s License
Background check consent
A clear vulnerable sector screening
A clean drivers’ abstract
Completion of online Armatus Abuse Prevention Training and required Health and Safety training

Full Time Administrative Assistant




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Published
October 28, 2021

Location
Richmond Hill

Job Type
Full-time  

Ministry Unit/Dept:
Richmond Hill Community Church

Salary Range:
$14.35-17.16 per hour

Address:
588 Edeard Ave., Unit 29

Posting Expires:
November 12, 2021

Applications Accepted By:
Major Everett Barrow: [email protected]

Description

The Administrative Assistant performs a variety of administrative duties for Richmond Hill Community Church.

KEY RESPONSIBILITIES:

General Administration

  • Perform general office duties such as answers and screens telephone and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries
  • Draft and type correspondences or generates reports (e.g., letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy; researches and responds to difficult enquiries on behalf of the corps officers
  • Draft and prepare church bulletins, presentations, brochures, fliers, advertisements, invitations, certificates subject to Corps Officer approval (e.g., power point presentations)
  • Inputs statistical information using SAMIS Software and sends completed forms monthly to DHQ, and follows up with staff with reminders if stats have not been received
  • Handle and ensure the protection of extremely confidential and sensitive employee/Officer and/or program files
  • Schedule meetings, prepares agenda, types and circulate minutes
  • Keep track of the Corps Officers’ calendars
  • Open and distribute in-coming mail and processes out-going mail including materials of a confidential nature; receives parcels and distributes to the appropriate persons
  • Order all stationery supplies and maintains adequate office supplies and other supplies as needed (janitorial supplies; kitchen supplies); Maintains postage stamp supply; arranges for maintenance of office equipment
  • Assists in Christmas Kettle Ministry for secretarial duties such as recording to Kettle System Income Recorder and other administrative functions
  • Keeps the supply room neat and organized and orders supplies as required for all areas
  • Enters payroll hours in Ultipro as requested Corps Leader
  • Files documents manually/electronically for all departments, photocopies and distributes materials as requested, emails materials as needed
  • Resolves routine enquiries
  • Assists with maintenance of all buildings, include overseeing routine maintenance issues, i.e. furnace not working, and SA vehicles, etc., obtains property maintenance quotes as required

 Finance

  • Assists in weekly deposits including member contributions, food bank and kettle donations and makes deposit at the bank
  • Receipts donations in Shelby as requested by Corps Leader, files and maintains various reports and documents in a secure location
  • Maintains financial mail-out data base
  • Reviews/Accepts invoices for payment in Agresso, correct coding if required and forward for approval
  • Processes TEM for all the staff including Corps Officers and Family and Community Services Coordinator
  • Processes Element Report for ministry van and Corps Officers’ program vehicle
  • Distributes annual donation tax receipts through hand mail or snail mailing
  • Keeps track of all leases and insurances

Community & Family Services

  • Assists Community & Family Services Programs such as Christmas Assistance, Winter Coats drive, Backpacks & School Supplies drive, Camps, Ladies Group and other programs
  • Enters information in encoding Link2Feed data records
  • Assists clients as required with their needs such as food bags, thrift store vouchers, etc. as instructed by the CFS coordinator
  • Perform other duties as required

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Education, Qualifications and Certifications:

  • Minimum Grade 12 diploma
  • Alternative combinations of education and experience may be considered

Experience and Skilled Knowledge Requirements:

  • Minimum 2-3 years secretarial/ administrative experience is preferred
  • Must have strong time management ability
  • Ability to work independently, with minimum supervision and as part of a team
  • Strong organizational skills and the ability to multi-task is essential
  • Good working knowledge of Microsoft Word, Excel, Lotus Notes, Publisher, PowerPoint and Easy Worship or the ability to learn quickly is essential
  • Ability to communicate effectively both orally and in writing with employees and the public
  • Ability to follow and implement the Salvation Army Standards, Policies and Procedures
  • Ability to maintain confidentiality
  • Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities

Successful candidate will be required to provide upon hiring:

  • A clear vulnerable sector screening
  • Participate in our online Armatus Abuse Training and Health and Safety training required upon hiring, as well as updated annually

HOURS: 35 hours per week Monday to Friday: 8:30 a.m. – 4:00 p.m.

 

 

In support of our commitment to a healthy and safe workplace and community, The Salvation Army (TSA) has a vaccination requirement for all employees in Canada.  The successful candidate will be made an offer of employment on the condition of being fully vaccinated against COVID-19 and will be required to provide proof of full vaccination, prior to their employment start date. The requirement to be fully vaccinated is subject to provincial/territorial human rights legislation. If the candidate is unable to vaccinate for a reason protected by the Human Rights Code, a request for accommodation can be submitted and written proof satisfactory to TSA will be required.

 

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process.  If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, must advise your managing supervisor of your intentions prior to submitting your application.

 

To help us with our recruitment effort, please indicate your email/cover letter where (vacanciesincanada.ca) you saw this job posting.

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