Administrative Assistant – A

To assist in the Vernon Salvation Army business and employment relations functions, providing administrative support to Corps Officers/Executive Directors and the Business Manager.

HOURS:

• Part-time –   22.5 hours per week.

• Draft and type business correspondence; sort and prioritize assignments within general guidelines; research and respond to difficult inquiries on behalf of the supervisor as assigned.
• Perform general office duties such as answers telephone calls and directs and answers inquiries; greets and escort visitors; file documents electronically or manually; photocopy and distribute materials as requested; send and receive fax/email material as requested; resolve routine inquiries.
• Handle and ensure the protection of extremely confidential and sensitive employee/Officer, client, and/or program files.
• Assist with maintaining databases (employee/volunteer info, contact lists, etc); help maintain input into the Salvation Army databases.
• Draft and prepare presentations, brochures, flyers, advertisements, invitations, and certificates subject to supervisor approval.
• May schedule meetings, prepare agendas, take minutes; type and circulate minutes.
• Open and distribute incoming mail and process outgoing mail including materials of a confidential nature.
• May order stationery supplies and assist in maintaining adequate office supplies/other supplies as needed (kitchen/lunchroom), may arrange for maintenance of office equipment.
• Prepare and receive paperwork for various projects and process as assigned by supervisor – month-end and year-end tasks, including reports and journal entries and other business-related projects and tasks as needed
• May assist the reception in handling walk-in cash and credit card donations, and issue temp receipts; assist in preparing official tax receipts.
• Assist with processing bank deposits; deliver deposits to the bank.
• Assist with employment relations correspondence, delivering documents to staff in Vernon’s various locations; typing correspondence, and preparing registered letters as assigned by supervisor.
• Participate with co-workers in maintenance and cleanliness of building (snow removal, light interior cleaning, light exterior cleanup if needed).
• Perform other duties as assigned.

*NOTE: For some jobs, you may be required to provide validated educational documentation.

Education/Certifications:

• Completion of high school, plus specialized applicable courses of at least 6 months. (bookkeeping, office administration).

Experience:

• At least 1-year prior experience, including experience in dealing with office equipment/tools and administrative/secretarial experience.

Required Skills/Knowledge:

• Take universal precautions.
• A proven ability to work in a team setting as well as a willingness to take personal initiatives.
• The ability to adapt to change and interruptions to a normal work routine, and work in a fast-paced environment.
• The ability to maintain confidentiality.
• A willingness to adhere to a dress code of modesty, neatness and cleanliness.
• An understanding of and support for the Mission Statement of the Salvation Army in Canada.
• The successful applicant must have, or be willing to obtain, a criminal record check, clearance from the National Abuse Registry.
• Microsoft Office and computer skills.
• Class 5 valid driver’s license.

• Having your transportation would be an asset, but we can supply transportation for work errands.

Successful candidates, prior to hiring, may be required to provide:

• Background check consent.
• A clear vulnerable sector screening.
• Clean drivers abstract.
• Completion of our online Armatus Abuse Training and required Health and Safety training.

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements. 

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.