Administrative Assistant B

To provide administrative support to Corps Officers and other employees and ensure efficient operation of the Ministry Unit.

HOURS:  

• Part-Time – 15 hours per week.

• Provide primary administrative support to Corps Officers including arranging of pastoral care in their absence.
• Front desk reception at the Willows Family Life Centre and handle phone calls and respond to administrative emails on church accounts.
• Oversee all general clerical duties including correspondence, filing, photocopying, outgoing and incoming mail.
• Attend & take minutes for staff meetings and distribute them in a timely manner.
• Gather and update church statistics in SAMIS monthly.
• Monthly update of Church Directory.
• Assist in preparation for annual Corps Review and roll updating.
• Process expense statements for approval and online filing.
• Ensure the completion of various errands such as post office, deliveries, and supply pick-up.
• Management of office printers and technical support as required.
• Manage petty cash, set up cash floats as needed and ensure that all policies and procedures around money handling and the office safe are followed.
• Coordination of volunteers for church and Family Life Centre, overseeing communications related to scheduling and rosters on Sunday teams.
• Organize volunteer appreciation event in coordination with the Corps Officers.
• Maintain office supplies and kitchen supplies.
• Design, produce and distribute paper and digital promotional items as needed, including but not limited to weekly bulletin and inserts, monthly calendar, posters for display board, PowerPoint announcement slides, etc.
• Maintain oversight and ongoing updating of Information Boards including periodicals, applications, promotional items, and seasonal displays.
• Manage social media feeds and maintain church website and take digital photographs as needed for promotional material.
• Manage church calendar and room rentals or bookings regarding both special events and regular activities
• Assist with Toy Lending Library loans and returns.
• Process camp applications, registration and collect fees.
• Assist with processing and depositing of tithes and contributions.
• Assist with counting money during the Christmas kettle campaign as needed.
• Perform other duties as assigned.

*NOTE: For some jobs, you may be required to provide validated educational documentation.

Education/Certifications:

• Completed high school – specialized courses in the field of administration would be advantageous
• Valid driver license.

Experience:

• One (1) year prior related experience in administrative duties including knowledge of office equipment.

Required Skills/Knowledge:

• Excellent organizational skills.
• Experience in office and administration/office equipment (computer, copier machine, etc.)
• Proven proficiency in computer skills and experience working with Microsoft Office; WordPress website. management and social media platforms are an asset.
• Proven problem-solving and conflict management training/skills.
• Excellent communication and interpersonal skills.
• Ability to multi-task and work well in a fast-paced environment.
• Flexibility in scheduling is required for November-December; July-August.

Successful candidates, prior to hiring, may be required to provide:

• Background check consent.
• A clear vulnerable sector screening.
• A clean driver’s abstract.
• Completion of our online Armatus Abuse Training and required Health and Safety training.

 The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements. 

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.