Administrative Assistant – Summer Intern

The Administrative Assistant- Legal is responsible for providing general administrative support to the legal department including assisting in legal research, preparing correspondence, updating database information, filing and other special projects as required.

The incumbent’s duties include:

• To provide general administrative support to legal counsel in several areas, including funding contracts, immigration, privacy and employment.
• Supporting the legal department personnel with technology/computer issues.
• Reviews and redacts documents considering privacy requirements.
• Prepares routine correspondence, reports and forms.
• Prepares correspondence for signature of legal counsel and responds to correspondence over his/her own signature.
• Filing and file management.
• Maintains library resources including updating loose-leaf legal publications.
• Handles photocopying, scanning, formatting, transcription, proofreading etc.
• Other duties as required.

The successful candidate must meet the following requirements under the Canada Summer Jobs Program:

• Between 15 and 30 years of age at the start of employment
• Canadian citizen, permanent resident or person on whom refugee protection has been conferred
• Is legally entitled to work according to the provincial / territorial legislations and regulations

Education and Experience

• The position requires post-secondary education in legal, business or a related field,
• The position also requires someone who is tech savvy and able to problem-solve tech issues.  Expertise with Excel, Adobe Acrobat Pro is an asset.

Required Skills/Knowledge:

• Minimum of one year experience
• The Administrative Assistant should have experience in legal, business or a related field, and must be self-motivated and be able to work with deadlines.
• The Administrative Assistant must also be able to take direction and work both independently and as part of a team.
• The position requires tact and the ability to communicate with senior Salvation Army personnel and others in a congenial and professional manner.

Preferred Skills:

• The position requires someone who is detail oriented, dependable, enthusiastic, eager to please and tactful. The person must have strong “Can Do” service attitude in supporting the organization and legal counsel; and must be sensitive to the confidential nature of matters that are dealt with in this position.
• Detail oriented
• Patient
• Organized
• Logical
• Cooperative
• Positive outlook
• High level customer service skills
• Independent
• Computer skills
• Dependable