Administrative Coordinator

• Acts as resource person regarding the unit’s policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information on diverse and complex issues.

• Participates in ensuring the smooth functioning of the unit. Recommends procedural changes to enable unit to function more effectively. Collaborates with supervisor and others in establishing work priorities. Follows up on and ensures appropriate implementation of decisions made by supervisor.

• Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, and annual reports. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Takes notes and types various documents such as correspondence, reports, memos. Signs certain documents.

• Administers accounts for unit. Prepares budgets or budget proposals. Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Corrects errors and follows up on problems. Records expenses and provides account statements on request.

• Participates in activities related to student affairs such as admission, pre-registration, registration, financial aid and international student-related issues. Keeps track of enrolments, course changes, reporting student standings, loans, bursaries and scholarship awards. Refers problems outside of area of expertise to appropriate resource persons or official.

• Provides information to callers and visitors. Determines reason for call or visit and prepares necessary documents. Directs callers and visitors to appropriate resource persons. Assesses need for intervention of other resource persons and arranges appointments as necessary.

• The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills And/ Or Abilities:

• Experience in non-for-profit community sector.

• Ability to multi-task in busy, dynamic environment.

• Excellent inter-personal skills.

• Degree in Business Administration an asset.

• Ability to communicate information in a clear, concise(?) and courteous manner.

• Excellent organizational and presentation skills.

• Demonstrated ability to prioritize, meet deadlines and solve problems.

• Demonstrated ability to work effectively in diverse team environments.

• High level of attention to detail, accuracy and confidentiality required.

• Demonstrated tact, diplomacy and objectivity.

• Excellent customer service skills and proactive in assessing client needs.

• Excellent ability to work in a computerized environment using word-processing software, databases, spreadsheets and presentation software.

• Belief in MCLL and appreciation of its vision, mission and accomplishments.

Languages

English (Fluent), French (conversational)