Administrative Liaison, Superintendent of Education (Perm)

Summary of Duties:
➢ Respond to calls from parents, principals, trustees, media, staff, other educators, members of the public and

community in a timely manner;

➢ Support the Superintendent of Education in providing direction to schools to implement system initiatives and

appropriate emergency/crisis response to provide appropriate decision-making communication support and referral;

➢ Relay information to principals on policy and emergent situations and respond to inquiries regarding Board

policies and procedures and refer callers to appropriate Board staff and mediate some situations;

➢ Provide confidential administrative services regarding school-based employees, e.g., performance reviews,

disciplinary issues, grievances, etc.;

➢ Liaise with Employee Services and other departments in resolving issues at the Learning Centre/department level

(leaves, payroll, postings);

➢ Process excursion requests for compliance, completeness, and accuracy with respect to the TDSB’s policy and

procedures with special attention to student safety and liability issues;

➢ Formulate the Superintendent’s/department budget; act as key contact for budget expenditures and monitor

budget activity on an ongoing basis;

➢ Gather data, analyze and summarize reports including Annual Indigenous Education report, enrolment reports, school

staff utilization reports, transfer of staff reports, professional development reports, site improvement allocation reports

and safe schools reports and data;

➢ Provide confidential support in dealing with individual student issues (e.g., child abuse, suspensions, IPRCs, etc.);

➢ Compose, edit and prepare correspondence;

➢ Prepare and distribute information/agendas for meetings and record minutes of meetings as required;

➢ Co-ordinate meetings and appointments on behalf of the Superintendent including maintaining and updating calendar;

➢ Liaise and share information with the Ministry of Education, Indigenous Education office and other Board staff;

➢ Participate in leadership team meetings and ensure follow up on action items at those meetings;

➢ Manage, maintain office records, ensuring accuracy and appropriate cross-referencing as required;

➢ Manage relevant data and prepare ad-hoc and regular reports;

➢ Receive, track, forward, respond and or follow-up all incoming mail and prioritize written and verbal requests for the

Superintendent’s attention.

➢ Provide support/back-up to other Administrative Liaisons/department staff as required;

➢ Facilitate the purchasing of equipment and resources from the Superintendents/department budget;

➢ Manage and track purchases and expenditures using SAP;

➢ Ensure information is updated in a timely fashion utilizing HRIS (e.g. absences);

➢ Liaise with Safe Schools Department and issue alerts to the Superintendent on any emergency situation that may

arise (e.g. lockdowns, threats, etc.);

➢ Provide training to Office Administrators, Principals and Vice-Principals related to system initiatives, policies,

procedures and protocols;

➢ Implement and monitor system initiatives such as new budget building process and new data management (filing) systems;

➢ Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and

services; and

Administrative Liaison, Superintendent of Education – TDSB External Site

➢ Other duties as assigned.

Qualifications:
➢ Secondary school diploma plus one year additional course work in Business Administration including courses in

computers, business writing and accounting with four years of progressively responsible administrative experience in a

educational setting handling a broad range of administrative matters, including composing and editing

correspondence, tracking and monitoring departmental budget and petty cash, taking and transcribing minutes and

preparing agendas, etc., or an equivalent combination of education and experience;

➢ Proficient keyboarding and computer skills including word processing, spreadsheet and database applications, HR

Payroll and Financial information systems, email and internet;

➢ Proven ability to communicate effectively (both orally and in writing) with staff, community, parents, students and

external organizations;

➢ Proven ability to organize and co-ordinate a diverse number of projects;

➢ Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality;

➢ Proven ability to deal with difficult situations and to take appropriate action in stressful or emergency situations

according to Board policies and procedures;

➢ Knowledge and understanding of Board and departmental policies and procedures, Safe School Act, Ministry

directives, Collective Agreements etc.;

➢ Demonstrated understanding and working knowledge of Anti-Indigenous Racism, Anti-Black Racism, Equity, Anti-

Racism and Anti-Oppression

➢ Demonstrated commitment to maintaining a learning/working environment which actively promotes and supports the

Seven Sacred Teachings and the diversities of First Nations, Métis and Inuit peoples and human rights

➢ In-depth knowledge of current educational issues in Indigenous Education, as well as TDSB and Ministry of Education

and Training curriculum and assessment policies, documents, current research and best practices aligned with the

Ontario First Nations, Métis, and Inuit Education Policy Framework; Decolonizing our Schools (Dr. Susan Dion);

➢ Strong commitment to the Reconciliation Commission of Canada: Calls to Action

➢ In-depth understanding of decolonizing and indigenizing education – reconciliation through education.

➢ In-depth knowledge of the impacts of colonization and residential schooling in Indigenous communities; knowledge of

the Indian Act, The Constitution, Treaties, Scrip, Complexities of Identities, Cultural Appropriation and the UN

Declaration on the Rights of Indigenous Peoples, Indigenous Sovereignty and Self Determination.

➢ Demonstrated ability to manage a budget

➢ Ability to provide leadership/direction/guidance to office support staff in schools;

➢ Demonstrated ability to prepare and present training/presentation materials;

➢ Proven ability to work under pressure in order to meet frequent deadlines;

➢ Proven ability to prepare accurate minutes, reports and summaries;

➢ Knowledge of records management programs and records-retention schedules;

➢ Proven ability in promoting equitable practices which value inclusiveness and diversity and

➢ Ability to take initiative.

Special Requirements:
➢ Must be available to work evenings and weekends sometimes with minimal or no notice.

➢ Occasional travel across TDSB.

Location: 16 Phin Avenue

Hours: 35 hours per week

Work Year: 12 month

Please note:
Applications must be submitted using the link below and clicking on Apply Now:

1. Ensure to quote the competition number SCH II-21-0113NE when filling in Competition #

2. Ensure to attach résumé and covering letter as one file

3. Apply no later than 12:00 noon on May 27, 2021

Please visit our site to apply for this competition at:
http://www.tdsb.on.ca/AboutUs/Employment/SupportStaff/PermanentandLongTermOpportunities/AdministrativeandTechnical.aspx

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make

their needs for accommodation known in advance, during the application process.

Administrative Liaison, Superintendent of Education – TDSB External Site