Adminstrative Assistant – Finance & Human Relations

To provide administrative support in the areas of Payroll, Timekeeping, Employee Benefits, and maintaining an accurate and up to date filing system. Perform bookkeeping functions including, accounts payable / receivable, employee expenses, petty cash, banking and preparing / reconciling periodic financial reports.

Prepare and deposit funds to local bank, prepare Deposit Summaries and maintain records of all deposits.

– Process cash receipts and contributions / monetary donations from the general public, clients, etc.

– Maintain proper records and ensure that all legal requirements concerning the finance of the Halifax Centre of Hope are met.

– Work with accounting system concerning accounts payable & receivable.

– Petty Cash – provide support to petty cash process, including reconciliation of petty cash and requests for replenishment od petty cash.

– Prepare job postings, prepare Offer letters and all related hiring information for new employees.

– Enter and maintain employee records in payroll system, as well as maintain up to file system for employee files

– Verify employee hours and enter in to payroll system

– Work in accordance with The Centre of Hope policies, procedures and philosophy of practice.

– Adhere to the operating policies of The Salvation Army concerning employees and finances.

– Other duties as assigned.

– Completed a minimum 1-year community college diploma in bookkeeping and office administration in an office environment. A background in human relations considered an asset.

– Minimum of 3 years’ experience in general bookkeeping/accounting and 1 year experience in human relations

NOTE: An alternative level of education and experience may be acceptable.

– Valid Criminal Records Check.

– Experience working for a non-profit organization will be considered an asset.

Working Conditions:         Monday to Friday (8:30am – 4:00 pm)

CLOSING DATE: Friday June 4, 2021

Please send your cover letter and resume in confidence to:

Hiring Committee

[email protected]

2044 Gottingen Street, Halifax, NS B3K 3A9

Fax: 902-492-0319

Please note any offer of employment will be conditional upon a background check.

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

PLEASE NO PHONE CALLS

– Strong working knowledge of computer systems including MS Office (Word, Excel, etc.,)

– Strong attention to detail.

– Ability to work independently and with utmost integrity.

– Ability to multitask, prioritize and meet deadlines.

– Excellent Problem-solving skills.

– Ability to maintain confidentiality, and discretion as this position will deal with personal information of staff, volunteers, and clients.

– Willingness to support other team members as required.