Admissions Clerk

This is a provisional classification. Formal classification procedures will be initiated by the Compensation & Job Evaluation Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 19,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Postgraduate Medical Education (PGME) Office manages/oversees the operation of all of Dalhousie’s 54 accredited College of Family Physicians (CFPC) and Royal College of Physicians and Surgeons of Canada (RCPSC) training programs, as well as a number of unaccredited fellowship training programs. The office supports approximately 650 PGME trainees (residents/fellows) located at distributed sites throughout Nova Scotia, New Brunswick and Prince Edward Island. Reporting to the Director of the PGME Office, the Admissions Clerk will support the recruitment and admissions process, including the admission of Visa-sponsored trainees.

Key Responsibilities

• Receive application match results from Canadian Resident Matching Service (CaRMS) as well as receive applications for postgraduate trainees accepted through non-CaRMs matches, and clerically coordinate the admissions process.
• Ensure eligible sponsored candidate files meet PGME criteria using online application process; send files to accepting programs.
• Assist the Visa and International Medical Graduates Manager in the coordination of applications, admissions, and related immigration processes to ensure a smooth transition for incoming residents/fellows.
• Assist in carrying out the registration process for all incoming residents/fellows; verify ACLS, CMPA and Dalhousie registration, immunization and medical licensure information, and other required areas. Set up files for all PGME trainees.
• Process elective requests for trainees from other Canadian institutes and internationally.

Note Qualifications

Business/Office Administration diploma with approximately 3-5 years’ related work experience (or equivalent combination of training and experience) is required. Ideally the successful candidate will have experience in a clinical setting and/or health education environment, and knowledge of medical education programs and/or academic health care environments will be considered an asset. Excellent communication (verbal and written) and interpersonal skills are required. Must have demonstrated the ability to work independently and multi-task in a deadline driven, team environment. Proficiency in MS Office applications (Word, Excel) and database systems is required.

Job Competencies Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees for NSGEU local 77 are given first consideration and will be notified regarding the status of their application. All other applicants will be considered when there is no qualified internal candidate.

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

Diversity Statement

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons, persons with a disability, racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.