Assistant Director of Payroll Services

The Assistant Director of Payroll Services (ADPS) reports to the Director of Payroll Services and assists with managing, supervising, and leading the day-to-day operation of the payroll staff at the Territorial Headquarters of The Salvation Army.  This position will assist in developing and administering payroll programs and solutions for The Salvation Army divisions, units, and ministries, and contribute to the strategic planning and execution of innovative client payroll solutions, integration and growth opportunities.

Provides oversight and management assistance for payroll operations and activities:

• Assists the Director in managing the day to day activities and functions of the payroll group as well as their development and training.
• Works with various program owner/functional groups such as ER, IT and ministry units to enhance and establish payroll procedures and processes.
• Creates strong relationship with divisions and ministry units by developing an in-depth understanding of payroll business processes, issues and automation requirements within each group.
• Manages the flow of payroll data for all employees, officers, and pensioners, including time sheets for part-time or casual employees. Oversees all payroll processes to ensure that all employees are paid accurately and in a timely manner.
• Manages the distribution of work load within the payroll group to ensure effective and efficient work flow operations.
• Oversees the distribution of payroll reports as required (pay stubs, debit advices, payroll registers, ROEs).

Provide process and system development oversight:

• Assists the Director with the development and maintenance of the following systems as they apply to the Ultimate HRIS system, including Time and Attendance, as well as Facta Vera, T4 Time Saver, general ledgers systems, and Impromptu Report Writer.
• Assists the Director to ensure that system interfaces are properly designed and maintained.
• Manages the integrity of the HRIS systems as they pertain to the payroll applications.
• Responsible for ongoing review of practices, processes and technology to identify opportunities for continued improvements in efficiency and effectiveness.

Provides management of deductions and government reporting:

• Ensures all deductions required by government agencies are made accurately with the appropriate rates, and that payments of same are made on a timely basis.
• Oversees the collection of various deductions from employees and officers such as charitable contributions, garnishees, union dues, etc. and disbursement to appropriate vendors, agencies and charities is made on a timely basis as appropriate.
• Assists Director in resolving inquiries from ministry units, divisional headquarters, employees, officers and pensioners.
• Assists with year-end processes.

Provides payroll accounting services:

• Assists the Director with audit preparation, documentation support and information as needed for internal, external and regulatory audits.
• Approves new pay codes and reviews how they are set up to ensure they are correct in the general ledger. Resolves any discrepancies on the detailed general ledger and summary reports.
• Prepares salary information for public service and annual financial statements and any detailed reports and analysis as required.
• Generates payroll and budget worksheets

Education/Certifications:

• Completion of an undergraduate degree in accounting, finance, HR or IT; and successful completion of the Canadian Payroll Association Payroll Manager Certificate.

Experience:

• At least three years senior experience in full cycle of payroll, preferably within a unionized environment across Canada
• An in-depth understanding of integrated, cross-functional system environment
• Knowledge of the key business processes associated with Human Resources and Payroll
• Supervisory and leadership experience
• Experience in systems implementation

• Payroll systems knowledge and working knowledge of PC-based applications
• Excellent verbal and communication skills
• Commitment to quality customer service
• Ability to be an “out of box” thinker

Successful candidates will be required to provide:

• Background check consent
• Education verification
• This position requires the successful candidate to have a valid driver’s license and be able to provide proof that you have a valid driver’s license upon being hired.