Bilingual Administrative Opportunities

York University champions new ways of thinking that drive teaching and research excellence. Through cross-disciplinary programming, innovative course design, diverse experiential learning and a supportive community environment, our students receive the education they need to create big ideas that make an impact on the world. Located in Toronto, York is the third largest university in Canada, with a strong community of 53,000 students, 7,000 faculty and administrative staff, and more than 300,000 alumni.

York University Temporary Agency (YUTA) is the internal agency that services York University’s temporary hiring needs. YUTA sources, screens, assesses, interviews, references and places temporary employees in short term assignments throughout the University.

While they vary based on the unique needs of the University, the duration of these assignments vary – but are typically for 1 day to 3 months, possibly longer, and are generally 35 hours per week (Monday to Friday, 8:30 am – 4:30 pm). Shift work is available typically during the University “rush period” at the start of each semester and may work well for those with other commitments during “regular working hours”.

YUTA is currently seeking flexible and adaptable Bilingual Administrative Assistants who thrive in a fast-paced environment and are interested in obtaining temporary employment on York’s diverse campus. As part of our on-going recruitment process to establish a pool of qualified candidates for various current and future temporary administrative opportunities at York University, YUTA is continuously accepting applications for administrative assistants to provide administrative support across York University.

While bilingual administrative assignments vary in the areas of responsibility and in duration, some of the duties you may be responsible for include:

Providing administrative support for varying levels of staff and faculty

Managing calendars, booking of meetings and conferences, taking and distributing meeting minutes; typing and proofreading correspondence, forms and other documents; receiving and forwarding telephone inquiries

Providing general information to staff, students and faculty members; setting up and maintaining information filing systems; participating in special projects; and other related duties as assigned

What qualifications do you possess? Although the qualifications required for specific assignments will vary, the typical qualifications for Bilingual Administrative Assistant positions include:

Must be fully Bilingual – a high level of French proficiency

Experience and knowledge of standard office practices and procedures

Experience working in a similar large, unionized academic environment

Demonstrated proficiency in meeting scheduling, coordination and calendar management

Excellent keyboarding and data entry skills with an emphasis on accuracy

Excellent oral and written communication skills including minute taking

Computer proficiency in MS Office programs including Word and Excel in a Windows-based environment Recent working knowledge of Outlook an asset

Excellent organizational, multi-tasking and time management skills and the ability to effectively manage changing priorities

Ability to work independently within established guidelines and procedures and as a member of a team

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), aboriginal (Indigenous) persons and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal – YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: All applications must be received by 11:55 pm EST on the posted deadline date, if applicable.