Business Manager – TempFT – H.H.B.

The Business Manager is responsible for managing the business activities of H.H.B Housing & Support Services and may include financial, personnel and administrative tasks relative to each position.

Financial

• Assist in the preparation of annual budgets for presentation to the Executive Leadership Board of the Salvation Army H.H.B Housing & Support Services in consultation with the Director of Business.
• Review and analyze financial statements ensuring that the operations remain within budgetary criteria.
• Ensure that all financial and program audits are completed in a timely manner.
• Prepare all reporting as required by various funders.
• Review general bank deposits and coding of receipts, coding of invoices through accounting software and expenditure approvals, and filing of all related documentations.
• Prepare and/or approve various account reconciliations including the bank and various sub-ledger reconciliations and applicable government reports.

• Maintain current fixed asset inventory; ensure that a yearly inventory is completed, maintains adequate insurance coverage.
• Oversee purchasing as required; and prepare requisitions for divisional approvals, ensuring all necessary information is attached.
• Ensure that all administrative responsibilities are completed in a timely manner i.e., budgeting, sales and expenses.
• Ensure that petty cash funds are appropriately safeguarded, maintained, and replenished regularly.
• Oversee the purchasing of office supplies.

 Health & Safety

• Maintain a level of competency and understanding of the Occupational Health and Safety Act; be familiar with and ensure adherence to the agency’s H&S policies and procedures.
• Ensure compliance to the Occupational Health and Safety Act by maintaining agency standards.
• Ensure that the equipment, materials, and protective devises as prescribed (OHSA) are provided and maintained in good condition.
• Identify staff H&S training needs and make recommendations for staff development.

Human Relations

• Hire, orientate, train, evaluate, reward and discipline in consultation with the Director of Business or designate in compliance with Divisional and Territorial standards.
• Assist the Director of Business or designate in scheduling and chairing staff meetings for the Administrative Team.
• Ensures the Financial Management Program Case Workers work within established guidelines.
• Oversee and monitor payroll for H.H.B Housing & Support Services Administrative Team.
• Perform other position related duties as required.

WORKING CONDITIONS:

• Incumbent typically works in an office setting.
• Required to visit multiple locations under H.H.B Housing and Support Services (30% travel required).

The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct.

EDUCATION, QUALIFICATIONS AND CERTIFICATIONS:

• Post-Secondary education in an area related to Business Administration, minimum of a Community College diploma level preferred.
• First Aid/CPR, Non-Violent Crisis Intervention training or willing to attain.
• Valid Ontario Class G Driver’s license, own vehicle and insurance is required, current original copy of drivers abstract which is satisfactory to The Salvation Army, in its sole discretion, is required
• Provide an original copy of a Background Check screening and Enhanced Security Check that is satisfactory to The Salvation Army, in its sole discretion, is required. The screening is secured either through the national Canadian Police Information Centre (CPIC) or through a local police detachment
• Alternative combinations of education and experience may be considered.
• Alternative combinations of education and experience may be considered.

EXPERIENCE AND KNOWLEDGE:

• Minimum of three (3) years of prior related experience, including accounting operations, experience in non-profit, fund, and branch accounting; facility and project management supervisory and employee relations experience
• Develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

SKILLS AND CAPABILITIES:

• Attention to detail, problem solving and analytical skills.

• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Strong oral; written communication skills, organizational and time management skills
• Must have an aptitude and experience working with relevant computer programs (MS Office, Outlook, financial reporting etc.) plus operate standard office equipment.
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.

Successful candidates will be required to provide a satisfactory Criminal Record Check and/or Vulnerable Sector Screening.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process.  If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

You must advise your managing supervisor of your intentions prior to submitting your application