City of Surrey
Clerk 3 – Legislative Services
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Scope
The Clerk 3 in Legislative Services is responsible for working as a member of a high performing team to execute a variety of moderately complex and diversified clerical support work. Working at this level requires critical thinking, independent judgment, willingness to take initiative (within defined guidelines), and the proficiency to follow departmental procedures with minimal supervision.
Effective written and verbal communication skills are critical to this position as the Clerk 3 interacts with both internal and external customers, the successful candidate must have the composure to work with strict deadlines and changing priorities.
Employment Status
Union – CUPE Local 402 – Regular Full-Time
Responsibilities
- Answering inquiries and complaints from the public and staff.
- Explaining departmental procedures.
- Assisting other members of Legislative Team as required.
- Review planning reports, permits and bylaws.
- Assisting with Council Package Preparation (may include overtime).
- Setting up the Council Chamber for Council Meetings (may include overtime).
- Preparing and coordinating newspaper advertisements.
- Liaising with mailroom staff to coordinate Public Hearing Notification Mail-outs.
- Managing petty cash.
- Performing moderately complex searches on the web and internal databases.
- Updating excel spreadsheets and posting information online.
- Preserve documents and information in accordance with records management policies and procedures.
Qualifications
- Completed Grade 12 supplemented by courses in word processing, office practices and computer office applications.
- A minimum typing speed of 45 wpm is required.
- Experience working in a digital environment using Microsoft Outlook, Word, Excel and Teams as well as Adobe is an asset.
- Certified Information Systems Security Professional (CISSP) designation is required.
- TOGAF certification is considered an asset.
Applicants under consideration will be required to consent to a Police Information Check.
If you’re interested in this position please apply online @ www.surrey.ca/careers
To help us with our recruitment effort, please indicate your email/cover letter where (vacanciesincanada.ca) you saw this job posting.