Position Title:                         Director of Finance and Administration

Employment Status:               Exempt, full-time employee

Reports to:                              Executive Director of LAPS

Organization

Founded in 2003, the Langley Animal Protection Society (LAPS) is a non-profit organization whose purpose is to promote the physical, emotional, and psychological well-being of companionable animals in Langley.  The mandate is carried out through the use of professional and humane animal control methods and innovative animal welfare programs.

Position

The Director of Finance and Administration is a strategic leader with experience managing finance and administration in a mission driven animal welfare organization. Reporting to the Executive Director (ED), the Director of Finance and Administration (DFA) is responsible for overseeing overall organizational operations, including finance, human resources, administration, business planning, property management, legal affairs, and information technology.

Internally, the Director of Finance and Administration will also serve as a thought partner to the ED and as a critical member of a small leadership team responsible for strategic decision making. The Director of Finance and Administration will work closely with the ED and the leadership team to strengthen overall organizational capacity and impact.

Responsibilities

Finance

  • Oversee and lead annual budgeting and planning process in conjunction with the ED; monitor progress and keep senior leadership team abreast of LAPS financial status.
  • Manage organizational cash flow and forecasting.
  • Provide overall financial oversight and monitoring, including development and implementation of sound fiscal management practices and internal controls.
  • Manage and oversee monthly accounting processes, including bookkeeping, payroll management, invoicing, and financial tracking of restricted grants. In this capacity, manage relationships with key external vendors, including outsourced IT support.
  • Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  • Analyze and present financial reports in an accurate and timely manner; develop financial reporting materials for all donor segments and oversee all financial, project/program and grants accounting.
  • Coordinate and lead the annual audit process; liaise with external auditors and the finance committee of the board of directors.
  • Provide staff support to the finance committee of the Board of Directors.
  • Ensure the Society has adequate insurance as dictated by contracts with the City of Langley and Township of Langley.

Human Resources

  • Manage and oversee LAPS’s  human resources  functions, including recruitment and hiring; benefits administration and oversight; new employee orientation, and employee retention strategies.
  • Further develop LAPS’ human resources capacity as the organization grows, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
  • Establish and manage a comprehensive training program to educate employees regarding staff policies and procedures.
  • Work closely and transparently with all external partners, including third-party vendors and consultants.

Information Technology

  • Oversee LAPS outsourced, cloud-based IT partner to ensure ongoing maintenance and quality of IT systems and infrastructure and to monitor performance against contract.
  • Manage and track organizational need for computer hardware and software, procuring new equipment as needed.
  • Collaborate with ED to ensure successful implementation, and ongoing management, of Multiple Options (MO) for data tracking and volunteer/donor management.

Legal

  • Oversee risk management and legal activities, including business insurance; memorandums of agreement; contracts; leases, and other legal documents.
  • Ensure compliance with all applicable laws, licenses and regulations, notably CRA and privacy laws.

Strategy and Business Development

  • Work in partnership with ED and leadership team to implement new strategic initiatives in response to an increasing demand for LAPS services.
  • Work in partnership with ED and leadership team to develop strategic plan for LAPS, including developing a business plan for various potential revenue sources. Provide financial and operational input for all strategic planning processes.
  • Partner with ED and leadership team when required, to represent LAPS with key stakeholders, including funders, the media, local government, community organizations, and volunteers.

Facilities Management

  • Ensure LAPS is in full compliance with all applicable laws, building codes and regulations (as defined by Contract with Township)
  • Oversee Lease Agreement with the Township of Langley relative to the lands on which LAPS is situated.
  • Oversee all landscape maintenance
  • Oversee all minor repairs in and to the leased premises and Leasehold improvements as per contract with the Township
  • Maintain the structural and building systems of the Leased Premises in a good and tenantable state of repair as per contract with Township

General

  • Oversee general office management functions to ensure effective, high quality work environment and efficient, daily operations of the Shelter and equipment.
  • Oversee all administrative functions as well as facilities to ensure efficient and A belief in the core mission and experience developing and managing financial and operational systems in a mission-driven environment is key.

Training and Education

  • Bachelor’s degree in Accounting, Finance or Business
  • Accounting designation CA  or CGA level preferred 
  • Financial management experience-  5-year track record in organizational budgeting, developing, and monitoring financial and operational systems.
  • Tireless attention to detail and ability to complete work with the highest level of accuracy and efficiency. Strong work ethic, flexible, and able to multi-task.
  • Committed to innovation, excellence, and entrepreneurship.
  • Ability to synthesize data, make decisions, and communicate priorities to staff.
  • Results oriented. Unwavering focus on delivering high quality, data driven results.

Additional information and applying

  • To apply for this position, please submit a letter introducing yourself and your CV by July 18, 2021 to Chris Foster at [email protected]