Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing learning environment for the over 7,000 culturally diverse students within its 18 schools. Serving the Saanich Peninsula located just north of Victoria, BC, the district has one of the highest graduation rates in the province and a student body that consistently scores well on annual assessment tests, thanks in large part to the dedication and efforts of our 900 teaching and support staff.
Job Posting: Posting Detail
Current Shift: 8:30am- 4:00pm Monday – Friday. Schedule may change and some evening work may be required (Tues/Thurs). Includes 1/2 hour unpaid lunch.12 months per year
JOB DESCRIPTION
CLASSIFICATION POSITION
Clerical Distance Education Secretary/Accounts
SUMMARY
Under limited direction of the Distance Education Administrative Assistant, provides secretarial and accounting support.
DUTIES & RESPONSIBILITIES
Maintains school accounts (e.g. processes refunds, prepares and issues invoices, receives payment for invoices, reconciles accounts, etc.)
Liaises with Ministries, district offices and schools regarding payments, refunds and credits
Manages the petty cash fund
Processes debit and credit card transactions and reconciles the account daily
Types routine correspondence
Maintains student account and file information on the Student Information System
Reviews staff absence entries for accuracy and authorizes weekly for submission to the Payroll department; maintains staff holiday calendar
Provides clerical support for the South Island Partnership program such as processing post-secondary registrations, maintaining student files and managing office and district spreadsheets; may attend SIP and district meetings
Provides coverage for the Registration Secretary and Distance Education Administrative Assistant and other clerical staff during peak times
- Performs other assigned duties that are within the area of knowledge and skills required by the job
description.
QUALIFICATIONS
Grade 12
Two years’ related experience
Certificate in Bookkeeping Fundamentals
Minimum word processing 50 w.p.m.
Working knowledge of accounting and general office procedures
Working knowledge of basic computer software, spreadsheets, etc.
- Or an equivalent combination of training and experience.
DESIRABLE SKILLS
Knowledge of Distance Education procedures
To Apply
To apply please register with Make a Future or to send us your application via email, please visit www.sd63.bc.ca/careers for contact details. We thank all applicants for their interest, however, only shortlisted applicants will be contacted.
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