Employee Relations Administrative Coordinator

Position Purpose Summary:

Reporting directly to the Business Manager, the Employee Relations Administrative Coordinator leads and coordinates all administrative duties in the section of the department for a senior management position or small workgroup.

HOURS:

• 8:00 AM — 4:00 PM, Monday to Friday

Employee Relations:

• Attends Senior Leadership meetings on a regular basis and reports matters of significance relating to payroll and human resources of the facility
• Participates in planning, implementation, and evaluation of departmental and facility-wide quality improvement / risk management processes
• Responsible for the implementation of human resources policies as a member of the Policy and Procedures Committee
• Responsible for the Workers Compensation claims management process in conjunction with the Joint
• Occupational Health & Safety Committee
• Coordinates the recruitment and selection process
• Provides Employee Orientation
• Develops and maintains position descriptions and posts available job vacancies
• Monitors and maintains Attendance Management programs
• Ensures Performance Appraisal systems are in place
• Ensures Personnel files are maintained
• Oversees Employee recognition and service awards

PAYROLL AND BENEFITS ADMINISTRATION:

• Assists in reporting data for LTD purposes
• Assists in the preparation of seniority reports to unions
• Responsible for all benefits administration and reporting including: medical, extended health, dental, life insurance and accidental death & dismemberment, long-term disability, pension, registered retirement savings plans, and workers compensation benefits
• Assists in the review of earned paid leaves such as vacation and statutory holidays

OFFICE ADMINISTRATION

• General office duties; types correspondence, generates reports, fields phone calls
• Schedules and attends meetings; assists with recording and distributing meeting minutes
• Opens and distributes incoming mail and processes outgoing mail
• Processes and codes accounts payable and receivable sending to Regional Account Centre and follows up on any outstanding items with suppliers / clients
• Issues receipts, reconciles petty cash, handles bank deposits

Education/Certifications:

• Completion of up to two (2) years of Community College
• Certificate in Business Administration or Human Resources an asset

Experience:

• Three (3) to five (5) years of prior related HR experience and general administration experience preferred

Successful candidates, prior to hiring, may be required to provide:

• Background check consent
• A clear vulnerable sector screening
• A clean drivers abstract
• Completion of our online Armatus Abuse Training and required Health and Safety training