J0721-0344
Job Type:
Regular Full Time
Job Category:
Communications, Marketing and Public Relations
Open Positions:
1
Faculty / Department:
Telfer School of Management / External Relations – Marketing
Campus:
Main campus (downtown)
Union Affiliation:
Support Staff (SSUO)
Date Posted:
July 15, 2021
Closing Date:
July 25, 2021
Hours per week:
35
Position Description
Salary (Grade: 10)
Hiring salary range
$71,050-$89,750
The University of Ottawa—A crossroads of cultures and ideas
The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone’s contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!
Position Purpose
Reporting to the Director, Alumnio and Community Engagement, organizes and manages high-profile Telfer School of Management events, ranging from 10 to 400 attendees (for the Telfer school’s Marketing and Development office, the dean’s office, faculty, academic programs, students clubs and alumni) for both internal and external audiences, in a manner consistent with school standards, image and reputation. Manages high-end cultivation and stewardship events from start to finish, including invitation lists and email, VIP hosting arrangements and follow-up.
Essential Qualifications
University degree in management or communications or equivalent work experience, such as in event management, marketing or public relations
Three years’ experience managing events of up to 400 attendees, including receptions, recognition functions, conferences, galas and public events, preferably in a business school environment
Excellent ability to formulate creative ideas, design event formats and scenarios, negotiate arrangements and manage a successful event targeted at a specific audience, with attention to detail
Excellent communication, negotiation, problem-solving, team leadership, customer service, organizational and time management skills
Ability to prioritize, budget, work under pressure and meet deadlines while managing simultaneous projects
Experience in writing event invitations, scenarios, speaking notes and agendas in both official languages
Experience in managing event facilities and coordinating upkeep
Proficiency in spreadsheets, word processors, presentation software, email, databases and online applications (for example, Outlook, Campaigner, Word)
Experience with event management programs such as VEMS, and with online event registration websites
Availability to work evenings, weekends and holidays and to travel, as required
Bilingualism (fluency) — English/French (spoken and written)
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
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