Full Time Receptionist/Administrator

The Receptionist/Administrator will serve as the first point of contact at our Ontario Distribution Center, performing support tasks in an administrative capacity. Daily responsibilities would include receiving and screening guests, answering the front desk phone, assisting the Business Manager, running errands, etc. This is a permanent full-time position based on 40 hours per week.  The work schedule is determined in consultation with your supervisor and may vary according to requirements of responsibility

• Acts as the receptionist/initial point of contact for the Ontario Distribution Centre. Receives requests from current and potential community clients, Ministry Units, vendors, donors, and others via phone, email, or in-person contact. Responds or redirects each inquiry as appropriate.
• Receives and distributes incoming mail; arranges for mailouts, couriers, or other required delivery methods.
•  Maintains filing systems for employee and operational files. Ensures files are up-to-date and contain all required elements.
• Manages Element (vehicle maintenance) system; ensures preventative maintenance schedules are followed and that any other vehicle deficiencies are corrected. Reconciles and verifies Element statements each month.
•  Maintains driver support records (abstract, CVOR) are current and updated as required. Reports any discrepancies to the Director.
• Performs general office duties: answers and transfers telephone calls, directs/responds to inquiries, greets, and assists visitors, photocopies/distributes materials, sends/receives fax/email material, files documents electronically and/or manually, as well as other data entry/paperwork tasks.
• Ensures office supply and non-operational warehouse supply inventory levels are maintained. Track supply and usage and ensure re-orders are placed in a timely manner to eliminate item shortages.
• Perform various financial and accounting duties: coding of accounts payable invoices, accounts receivable, donor receipting, handle/reconcile petty cash, weekly bank deposits, filing of bank records and other related accounting duties.
• Provides executive assistant support to the Director. Schedules meetings, prepares correspondence, generates reports and/or presentations as required. Performs daily tasks as required.
• May occasionally be required to deliver or pick up small items to/from local vendors, donors, and/or clients.

Perform additional related duties as assigned

Education/Certifications:

• Completed High School

Experience:

• Minimum 1 year of administrative experience

Required Skills/Knowledge:

• Strong interpersonal and organizational skills
• Excellent written and verbal communication skills
• Strong computer skills including proficiency in the Microsoft Office (Word, Excel, Power Point)
• Valid class “G” driver’s license preferred

Successful candidate will be required to provide upon hiring:

• A clear criminal record check
• A clean drivers abstract
• Participate in our online Armatus Abuse Training and Health and Safety training required upon hiring, as well as updated annually

HOURS: 40 hours per week

In support of our commitment to a healthy and safe workplace and community, The Salvation Army (TSA) has a vaccination requirement for all employees in Canada.  The successful candidate will be made an offer of employment on the condition of being fully vaccinated against COVID-19 and will be required to provide proof of full vaccination, prior to their employment start date. The requirement to be fully vaccinated is subject to provincial/territorial human rights legislation. If the candidate is unable to vaccinate for a reason protected by the Human Rights Code, a request for accommodation can be submitted and written proof satisfactory to TSA will be required.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process.  If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, must advise your managing supervisor of your intentions prior to submitting your application.