Health Records Clerk – Health Information Services

Req ID: 110796

Location: Eastern Zone, Victoria County Memorial Hospital

Company: NSHA

Department: IMIT HIS Health Records VC

Type of Employment: Permanent Hourly PT (40% FTE) x 1 position(s)

Union Status: Admin Professionals CUPE

Posting Closing Date: 13-May-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

The incumbent will perform clerical procedures related to chart processing control. Schedule includes the possibility of coverage at other sites of the Cape Breton Complex.

Process inpatient admissions, day surgery and outpatient records ensuring that charts are received in the department in an appropriate time

Prepare, scan and verify outpatient, inpatient and day surgery records to continuously create and support the Enterprise Medical Record (EMR) and the Electronic Health Record (EChart)

Incumbent utilizes NShIS

Maintain appropriate registers and distribute to appropriate agencies as required

Maintain chart control procedures to ensure accurate chart retrieval/maintenance

Receive and respond to Circle of Care Release of Information requests

Maintain the accuracy of the Master Patient Index (MPI) in Meditech

Provide excellent client service in a fast-paced, deadline-driven environment

Maintain confidentiality of all communications, written and verbal

Process all types of patient/client documentation

Provide assistance to physicians as required for chart completion

Receive and process telephone inquiries

Qualifications

Grade 12 Diploma

One year secretarial or business course

Medical Terminology course

Proficient keyboarding skills with clear demonstrated knowledge of Windows

Good interpersonal and communication skills – a high degree of tact, judgment, and confidentiality

Ability to work independently, assess situations and seek resolution if possible, in accordance with hospital policies and procedures

Ability to work in an area with frequent interruptions

Physical ability to perform the duties of the position, including bending, carrying, walking, pushing and sitting for long periods of time

Excellent attendance and work record

Experience with scanning and archiving process is an asset

Incumbent will be required to pass a written skills test and interview

Competencies in other languages an asset, French preferred

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Permanent part-time (40%) position; 28 hours biweekly

Salary Information

$20.0857 – $21.9045 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check

Proof of education & training certifications

Proof of any additional required qualification

Valid registration with the relevant licensing body

Submission of immunization record along with health assessment documentation

Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit – CUPE position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.